HR Generalist –

1. Payroll Processing

- Manage the monthly payroll process from collection of inputs to final verification.
- Collect and verify attendance, leave, new joiner, resignation, salary revision, incentive, deduction, and other payroll inputs.
- Coordinate with Accounts for timely payroll processing.
- Verify payroll data and resolve discrepancies before salary release.
- Maintain proper payroll records and confidentiality.

2. Salary Processing

- Prepare and verify monthly salary sheets.
- Ensure accurate calculation of basic salary, allowances, deductions, unpaid leave, incentives, arrears, and other salary components.
- Verify salary revisions and approved changes.
- Coordinate with Accounts for timely salary disbursement.
- Address employee salary-related queries and discrepancies.

3. PF & ESIC Calculation

- Collect and maintain employee information required for PF and ESIC.
- Verify employee and employer contribution calculations.
- Ensure accurate statutory deductions from salary.
- Coordinate with Accounts/payroll service providers for timely statutory processing.
- Maintain PF and ESIC-related employee records and reports.
- Ensure compliance with applicable statutory requirements.

4. Employee Documentation

- Maintain complete and updated employee personnel files.
- Collect and verify KYC, educational, previous employment, bank, statutory, and other required documents.
- Ensure appointment letters and other HR documents are issued on time.
- Maintain both physical and digital employee records.
- Ensure 100% completion of joining documentation.
- Regularly update the employee database.

5. Employee Onboarding

- Coordinate the complete onboarding process for new employees.
- Collect and verify joining documents.
- Prepare and issue appointment letters and joining-related documents.
- Create employee profiles in HRMS and other required systems.
- Coordinate biometric registration and attendance setup.
- Conduct HR induction and explain relevant policies and procedures.
- Coordinate with reporting managers for smooth joining and role handover.

6.



HRMS Implementation & Management

- Support the implementation and effective utilization of the HRMS.
- Maintain accurate employee, attendance, leave, and payroll-related information in the system.
- Ensure timely updating of recent joiners, exits, salary changes, and employee records.
- Coordinate with the HRMS service provider for technical issues and process improvements.
- Train employees/managers on relevant HRMS processes where required.
- Monitor data accuracy and system usage.

7. Policy Implementation

- Implement HR policies consistently across the organization.
- Communicate new and revised policies to employees.
- Ensure employees understand applicable HR policies and procedures.
- Maintain policy acknowledgement records.
- Monitor compliance with attendance, leave, notice period, code of conduct, POSH, performance, and other HR policies.
- Address policy-related queries and escalate concerns when required.

8. Employee Engagement

- Plan and coordinate regular employee engagement activities.
- Organize birthdays, work anniversaries, festivals, celebrations, appreciation activities, and team-building initiatives.
- Encourage employee participation in engagement activities.
- Collect employee feedback and identify areas for improvement.
- Support initiatives that improve employee morale, motivation, and workplace culture.
- Maintain an annual/monthly employee engagement calendar.

9. Attendance & Leave Management

- Monitor daily employee attendance and leave records.
- Verify attendance and leave data before payroll processing.
- Track absenteeism, late marks, half-days, and attendance irregularities.




- Ensure employees follow the approved leave procedure.
- Prepare monthly attendance reports for management and Accounts.
- Coordinate attendance verification across all locations.

10. Employee Relations

- Act as the first point of contact for routine employee HR queries.
- Maintain professional and confidential communication with employees.
- Support resolution of employee concerns and workplace issues.
- Coordinate with reporting managers and management where required.
- Maintain proper documentation of employee-related matters.

11. Performance Management

- Coordinate probation, performance reviews, and employee feedback processes.
- Maintain employee KRA/KPI and performance records.
- Coordinate Performance Improvement Plans (PIPs) wherever required.
- Monitor PIP progress and review timelines.
- Ensure proper documentation of performance discussions and outcomes.

12. HR MIS & Reporting

- Prepare weekly and monthly HR reports.
- Maintain accurate headcount, attendance, payroll, recruitment, joining, exit, and employee database reports.
- Submit HR MIS to management within defined timelines.
- Maintain HR dashboards and trackers.
- Ensure all HR data is accurate, updated, and confidential.

13. Exit & Full & Final Process

- Coordinate employee resignation and exit formalities.
- Track notice period and handover completion.
- Conduct/coordinate exit interviews.
- Ensure clearance and asset handover.
- Coordinate Full & Final settlement with Accounts.
- Issue relieving, experience, and other applicable documents after completion of formalities.

14. HR Process Improvement

- Identify gaps in existing HR processes.
- Suggest improvements in payroll, onboarding, documentation, HRMS, employee engagement, and employee services.
- Standardize HR formats, trackers, and documentation.
- Support digitization and automation of HR processes.
- Implement measurable HR process improvements.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Health insurance
- Provident Fund

Work Location: In person

📌 Sr. HR Generalist (Dadar)
🏢 Kokan Ngo
📍 Dadar