The Senior Document Controller plays a key role in ensuring engineering and project documentation is accurate, accessible, and aligned with organizational standards. This role supports the successful execution of projects by maintaining strong control over document processes, enabling seamless collaboration across teams, and ensuring compliance with internal and external requirements.
In this Role, Your Responsibilities Will Be:
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Manage multiple project documents, including preparing transmittals, receiving vendor/customer documentation, and ensuring timely internal distribution.
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Track and monitor project documentation using document management systems, including generating reports on document status and overdue deliverables.
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Develop and maintain document templates, stylesheets, and format guidelines for consistency and quality.
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Support document numbering and naming conventions aligned with company standards. Manage document revisions, status tracking, and workflows using systems such as Documentum. Coordinate internally and externally to expedite document submissions in line with project schedules.
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Maintain organized and secure storage of vendor documentation.
Act as a central point of contact for all project documentation queries and support.
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Compile Manufacturing Record Books and ensure completeness of project documentation. Coordinate shipment of hard copy documents when required.
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Provide weekly updates on documentation status and ensure timely delivery to stakeholders. Lead document closure activities, including cleanup and archiving of project folders.
Must have requirements
- Proficiency in Microsoft Office tools (Excel, PPT, Word) and document management systems.
- Experience working with systems like Documentum.
- Robust verbal and written communication skills.
- Having experience of Oil & Gas industry
- Ability to guide and support teams while fostering a collaborative work environment.
- Experience managing project escalations and participating in audits.
- Capability to oversee complex documentation processes with a structured approach.
- Flexibility to meet project timelines and evolving priorities.
Good to have
- Experience in document control within project-based environments.
- Familiarity with project management principles and lifecycle processes.
- Understanding of compliance and industry-specific documentation requirements.
- Strong attention to detail and commitment to accuracy.
- Ability to drive workflows and enhance process efficiency within the team.
📌 Sr Document Controller (Pune)
🏢 Re Nao Consultants and Advisors
📍 Pune
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