Role & responsibilities

Purpose /Role of the job /: Describe in 1 phrase what contribution the job is expected to make to the organisations objectives

- Plan and coordinate finished goods dispatch & Export activities for all the plants as well as tollers which will involve communication and coordination with logistics, operations, transporters, tollers and CHAs/FFs.

B. Environment/Context/Complexity of the job: Describe the most significant internal and external factors influencing the job

- Adjust to the company work culture
- Daily coordination within planning team, plant logistics team, QA team, transporters, Export agency/CHA and tollers regarding availability and dispatch of finished goods.

C. Responsibilities/ Accountabilities of the job: Describe the main results expected from the job

1. Key Result Areas:

Finished goods dispatches & Export from plant

Major Activities

- Review daily production of plant and plan finished goods movement accordingly based on production and testing
- Coordinate with plant QA team for results of finished goods testing.
- Coordinate with Logistics team and plant team for dispatch plan related activities (e.g. truck load, material movement from toller, reviewing availability of the finished goods)
- Regular coordination / follow up with CSOs for clear delivery schedule of finished goods.
- Prepare dispatch plan on D-1 basis, creation of DOs in the system and try to plan up to D-2 based on production sequence.
- Manage end-to-end export documentation (Invoice, Packing List, Certificate of Origin, Bill of Lading, FTA Cert. etc.)
- Coordinate with internal teams (sales, logistics, Treasury, Finance) and external stakeholders (freight forwarders, customs agents) for smooth clearance of shipment.
- Customs Clearance & Shipment follow-ups & Advance License procurement and closure of the same after utilization.

Outcome:





- Efficient dispatches of finished goods from plant to ensure material availability at depot / at customer locations for direct dispatches.
- Continuous movement of finished goods from plants resulting in better space management at plants.
- Advance License procurement and closure of the same after utilization.
- DSR update and share with internal team.
- Maintain all Export related record and database accurately.

1. Key Result Areas:

Coordination with External Service Providers (Tollers, Transporters, external warehouses, CHA)

Major Activities:

- Daily coordination with tollers for QA clear finished goods availability at their end.
- Coordinate with tollers / plant QA for quality clearance of finished goods.
- Communication and coordination with transporters for vehicle placement at toller end.
- Prepare dispatch plan for finished goods from tollers on D-1 basis, create DOs in the system and communication with tollers accordingly.
- If required, coordinate with CHAs for export documentation for export of finished goods.

Outcome:

- Efficient management of finished goods dispatches from tollers and coordination with transporters resulting in smooth process of dispatches from tollers.
- Stay updated on the latest trade and tariff regulations. Watch Customs, DGFT Notifications/circulars / public notices / policy changes on regular basis and pick up the points useful to the company and initiate actions to get the possible financial benefit.
- Any other Exim related work coordination and maintain statutory documentation.

Preferred candidate profile Level of Education & Knowledge:

Graduate degree preferably in Materials management.

Experience in general:

- At least 5-8 years relevant working experience in dispatch planning and outbound logistics & Export.
- Knowledge of Import-Export related logistics, laws, procedures, documents, etc.

📌 Senior Executive -Domestic coordinator (Vadodara)
🏢 Styrenix Performance Materials
📍 Vadodara