Senior Analyst- AP

Key Responsibilities:

1. Invoice Processing &
- Coordination:

- Oversee the timely and accurate processing of supplier invoices, including validation and coding.

- Coordinate with internal departments (procurement, operations, etc.) to ensure proper documentation and approvals for payments.

- Maintain an effective filing system for invoices, purchase orders, and contracts.

- Ensure all invoices comply with company policies, tax regulations, and internal controls.

1. Invoice Booking &
- Accounting:

- Ensure all invoices are accurately entered into the companys accounting system.

- Book invoices in a timely manner to ensure proper expense recognition in financial reporting.

- Monitor and reconcile discrepancies between purchase orders, receipts, and invoices.

1. Payments and Cash Flow Management:

- Ensure the accurate and timely disbursement of payments to vendors and service providers.

- Oversee the preparation of payment schedules and manage cash flow requirements related to invoice settlements.

- Liaise with the bank and other financial institutions to ensure proper execution of payments (e.g., wire transfers, checks).

- Review payment terms with vendors to optimize working capital management.

1. Vendor &
- Internal Stakeholder Communication:

- Act as the main point of contact for vendors regarding invoice queries, disputes, or payment issues.

- Communicate effectively with internal stakeholders (e.g., department heads, procurement team)



to resolve issues related to invoices and payments.

- Work closely with other departments to ensure vendor contracts and terms are correctly followed in the invoice process.

1. Reporting &
- Reconciliation

- Assist in the preparation of financial reports related to accounts payable and outstanding liabilities.

- Reconcile the accounts payable ledger with general ledgers and ensure all payments are accurately recorded.

- Provide insights and recommendations to improve invoice processing and payment efficiency.

1. Compliance &
- Audit

- Ensure compliance with internal controls, accounting policies, and regulatory requirements regarding invoicing and payments.

- Assist in the internal and external audit processes, providing necessary documentation and resolving any discrepancies.

1. Process Improvement

- Continuously identify opportunities to streamline the invoice processing and payment procedures to improve accuracy and efficiency.

- Implement best practices and automation tools where appropriate to reduce manual errors and delays.

Desired Qualifications

- 6-8 years of experience in Accounts Payable, invoice processing, vendor management, and period-end close activities.

- Solid proficiency in MS Excel, including advanced functions such as Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, data analysis, and reporting.

- Effective written and verbal communication skills

- Experience in the publishing/book industry would be preferred but is not essential.

📌 Senior Analyst- AP//5 Days Working//Gurgaon (Delhi)
🏢 Virtuoso Staffing Solutions
📍 Delhi