JOB DESCRIPTIONSenior Accounts Officer

Department: Finance & Accounts

Designation: Senior Accounts Officer

Reporting To: Accounts Manager / Finance Manager

Location: Kerala

Employment Type: Full-Time

1. Job Summary

We are looking for an experienced and detail-oriented Senior Accounts Officer to manage day-to-day accounting operations, financial records, statutory compliance, reconciliations, and reporting. The candidate will be responsible for ensuring accurate and timely accounting transactions, monitoring receivables and payables, coordinating with internal departments, and supporting management with financial information and MIS reports.

1. Key ResponsibilitiesA. Accounting Operations

- Handle day-to-day accounting transactions and maintain accurate books of accounts.
- Record sales, purchases, receipts, payments, expenses, journal entries, and other financial transactions.
- Verify invoices, bills, debit notes, credit notes, and supporting documents.
- Ensure proper accounting of distributor, retailer, supplier, and company transactions.
- Maintain proper documentation and filing of accounting records.
- Monitor and verify cash and bank transactions.

B. Accounts Receivable & Payable
- Monitor customer/distributor outstanding balances and collection status.
- Prepare and review customer outstanding reports.
- Follow up with concerned teams regarding overdue payments.
- Verify supplier invoices and payment requirements.
- Maintain accurate accounts payable and receivable records.
- Assist in payment planning and cash-flow monitoring.

C. Bank & Ledger Reconciliation
- Perform regular bank reconciliation.
- Reconcile customer and supplier ledgers.
- Identify and resolve discrepancies in accounting records.
- Verify inter-company and branch transactions, wherever applicable.
- Ensure timely adjustment of unidentified receipts and payments.

D. GST & Statutory Compliance
- Assist in preparation and filing of GST returns.
- Verify purchase and sales data for GST compliance.




- Reconcile purchase data with GSTR-2B.
- Monitor input tax credit and identify discrepancies.
- Support preparation of TDS calculations, returns, and related documentation.
- Maintain records required for GST, TDS, audits, and other statutory requirements.
- Coordinate with consultants/auditors for statutory compliance matters.

E. Sales & Distribution Accounting
- Verify sales invoices and related accounting entries.
- Monitor distributor-wise sales, collections, credit limits, and outstanding balances.
- Reconcile distributor accounts periodically.
- Verify schemes, discounts, incentives, credit notes, and promotional adjustments.
- Coordinate with the Sales and Distribution teams regarding billing and collection issues.
- Assist in monthly sales and collection reporting.

F. MIS & Management Reporting
- Prepare daily, weekly, and monthly financial reports as required.
- Prepare receivable and payable ageing reports.
- Prepare sales and collection summaries.
- Provide management with accurate financial data and analysis.
- Support preparation of monthly financial statements and management MIS.
- Track expenses against budgets and highlight significant variations.

G. Audit & Financial Control
- Support internal, statutory, GST, and tax audits.
- Provide required schedules, ledgers, vouchers, and supporting documents.
- Ensure compliance with internal accounting policies and procedures.
- Identify accounting discrepancies and recommend corrective actions.
- Maintain proper audit trails and financial documentation.

1. Additional Responsibilities

- Coordinate with Purchase, Sales, Operations, HR,



and Management teams for finance-related matters.
- Monitor employee expense claims and reimbursement documentation.
- Verify petty cash transactions and maintain proper records.
- Assist in month-end and year-end closing activities.
- Support inventory/accounting reconciliation where required.
- Maintain confidentiality of company financial information.
- Perform other finance and accounting duties assigned by management.

1. Required Qualifications

Education:

- B.Com / M.Com / MBA Finance or equivalent qualification.
- CA Inter / CMA Inter qualification will be an added advantage.

Experience:

- Minimum 3–5 years of relevant experience in accounting and finance.
- Experience in pharmaceutical, healthcare, FMCG, distribution, trading, or similar industries will be preferred.

1. Required Skills

- Robust knowledge of accounting principles and practices.
- Good knowledge of GST, TDS, and statutory compliance.
- Excellent knowledge of MS Excel.
- Experience with Tally / ERP / accounting software.
- Strong reconciliation and analytical skills.
- Good understanding of receivables, payables, inventory, and sales accounting.
- Good communication and coordination skills.
- Strong attention to detail and accuracy.
- Ability to work independently and meet deadlines.
- Good problem-solving and decision-making skills.

1. Preferred Excel Skills

The candidate should preferably be comfortable with:
- VLOOKUP / XLOOKUP
- SUMIF / SUMIFS
- IF / IFERROR
- Pivot Tables
- Data Filtering & Sorting
- Conditional Formatting
- Monthly MIS preparation
- Ageing analysis
- Reconciliation statements
- Basic financial dashboards

1. Key Performance Indicators (KPIs)

- Accuracy of accounting entries
- Timely completion of monthly accounts
- Bank and l

Pay: ₹28,000.00 - ₹47,000.00 per month

Benefits

- Cell phone reimbursement
- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

📌 Senior Accounts Officer (Thiruvananthapuram)
🏢 ATOMLIFE HEALTHCARE AND RESEARCH PRIVATE
📍 Thiruvananthapuram