– Receptionist & Admin Executive

Company: Visa2Fly

Location: Gurugram, Haryana

Department: Administration

Employment Type: Full-Time

Working Days: 6 Days a Week

Working Hours: 10:00 AM – 7:00 PM

Work From Home: 2nd & 4th Saturday

About the Role

We are looking for a professional, organized, and approachable Receptionist & Admin Executive to manage our front desk and support the day-to-day administrative operations of the office.

The ideal candidate should have excellent communication skills, a professional personality, and the ability to efficiently manage multiple administrative tasks while ensuring smooth office operations.

Key Responsibilities

Reception & Front Desk

- Manage the reception area and ensure a qualified first impression for visitors and clients.
- Greet and assist visitors, candidates, clients, and vendors.
- Handle incoming calls and direct them to the appropriate departments.
- Manage visitor entries and maintain necessary records.
- Coordinate meeting room bookings and assist with meeting arrangements.
- Receive and manage courier and delivery activities.

Administrative Responsibilities

- Handle day-to-day office administration and coordination.
- Maintain office records, documents, and administrative files.
- Coordinate with vendors for office-related requirements and services.
- Monitor office supplies, stationery, pantry items, and other regular requirements.
- Raise requests for office supplies and ensure timely availability.
- Coordinate with housekeeping, maintenance, security, and other support staff.
- Assist in managing office assets and equipment records.




- Support employees with basic administrative requirements.
- Assist HR and management with administrative coordination whenever required.
- Maintain cleanliness, organization, and overall discipline of the reception and common office areas.
- Handle any other day-to-day administrative responsibilities assigned by management.

Requirements
- 1–3 years of experience in Reception, Front Office, Administration, or a similar role .
- Excellent verbal and written communication skills.
- Professional and presentable personality.
- Good organizational and multitasking abilities.
- Basic knowledge of MS Office / Google Workspace .
- Ability to handle visitors, calls, vendors, and employees professionally.
- Good coordination and follow-up skills.
- Should be comfortable handling multiple administrative responsibilities independently.
- Candidates who can join immediately or within a short notice period will be preferred.

What We’re Looking For
- Professional and customer-friendly approach.
- Responsible and punctual.
- Strong attention to detail.
- Good interpersonal and coordination skills.
- Proactive attitude with a willingness to take ownership of day-to-day responsibilities.

Work Schedule Working Days: 6 Days a Week

Working Hours: 10:00 AM – 7:00 PM

2nd & 4th Saturday: Work From Home

Location: Gurugram, Haryana

Why Join Visa2Fly?

- Opportunity to work in a growing travel and visa services company.
- Exposure to HR, administration, office operations, and cross-functional coordination.
- Professional and collaborative work environment.
- Opportunity to grow with the organization.

📌 Receptionist & Admin Executive (Gurugram)
🏢 Visa2fly
📍 Gurugram