Role & responsibilities

- Visitor Management: Greet guests warmly, identify their purpose of visit, announce them to staff, and escort or direct them to the appropriate person or department. [1, 2, 3]
- Call Handling: Answer, screen, transfer, or take detailed messages for incoming phone calls using multi-line phone systems. [1, 2, 3]
- Access Control & Security: Monitor visitor entry, maintain visitor logbooks, issue security or identification badges, and enforce facility safety protocols. [1, 2]
- Mail & Courier Management: Receive, sort, log, and distribute daily postal mail, packages, and courier deliveries. [1, 2]
- Scheduling & Calendars: Coordinate and schedule meetings, book conference rooms, manage staff calendars, and sometimes arrange travel or accommodations. [1, 2]
- Administrative Support: Perform general clerical tasks including data entry, filing, photocopying, scanning, and maintaining office records. [1, 2]




- Inventory & Supplies: Monitor office and front-desk stationery supplies, place orders, and restock reception areas. [1, 2]
- Environment Maintenance: Keep the reception area, waiting room, and front desk clean, organized, and presentable at all times. [1, 2]

Key Skills Required

- Communication: Clear verbal and written skills, active listening, and polite phone etiquette.
- Technical Literacy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), calendar software, and office equipment like copiers and scanners.
- Organizational Abilities: Strong multitasking, time management, and prioritization skills in quick-paced environments.

Preferred candidate profile Graduate experience in multi tasking work, immediate joiners

📌 Receptionist Administrator (Mumbai)
🏢 Alpha Carbonless Paper Mfg.
📍 Mumbai