A. Project Reporting & Documentation

- Prepare daily, weekly, and monthly project progress reports.
- Maintain Excel sheets for project status, material requirements, procurement, and pending activities.
- Prepare project-wise material statements, cost summaries, and work progress reports.
- Maintain records of work orders, purchase orders, delivery challans, invoices, and material receipts.
- Follow up with site teams for updates and ensure timely submission of reports to management.
- Maintain proper project-wise documentation and filing systems.

B. Procurement & Vendor Coordination

- Obtain quotations from suppliers and manufacturers for solar modules, inverters, mounting structures, cables, electrical accessories, and other materials.
- Prepare comparative statements of quotations, including prices, GST, freight, delivery timelines, payment terms, and warranty conditions.
- Coordinate with vendors for price negotiations, availability of materials, and delivery schedules.
- Submit quotation comparisons to management for approval.
- Prepare purchase orders after obtaining the necessary approval.
- Follow up with suppliers for order confirmation, dispatch details, and pending deliveries.
- Maintain an updated database of vendors, prices, and supplier contact details.

C. Material Planning & Delivery Coordination

- Collect material requirements from project managers and site engineers.
- Prepare project-wise material requirement and delivery schedules.
- Coordinate with suppliers, transporters, stores, and site teams to ensure timely delivery of materials.
- Track material dispatches and deliveries against purchase orders.
- Verify delivery challans and coordinate confirmation of material receipt from project sites.
- Follow up on shortages, damaged materials, incorrect supplies, and pending items.
- Maintain records of materials ordered, delivered, pending, and returned.

D. Inventory & Stores Coordination

- Coordinate with the stores team to maintain updated stock records.
- Monitor material availability and identify shortages before they affect project execution.




- Maintain inward and outward material registers.
- Reconcile materials issued to project sites with the quantities received and used.
- Ensure proper documentation of stock transfers, returns, and unused materials.

E. Accounts & Cost Coordination

- Coordinate with the Accounts Department regarding supplier invoices, purchase orders, GST details, and payment status.
- Verify supplier invoices against purchase orders and delivery records before forwarding them for processing.
- Maintain project-wise procurement cost statements.
- Track advances, outstanding supplier payments, and payment due dates in coordination with Accounts.
- Assist management in monitoring procurement costs and identifying cost-saving opportunities.

F. Interdepartmental Coordination

- Coordinate with Project Managers, Site Engineers, Design, Sales, Stores, Accounts, and vendors.
- Ensure that approved material specifications and quantities are communicated correctly to suppliers.
- Maintain an updated record of pending approvals, procurement issues, and delivery commitments.
- Escalate delays, price variations, material shortages, and other issues to management promptly.

1. Qualifications & Experience

- Graduate in Commerce, Business Administration, Supply Chain Management, or a related field. A Diploma in Electrical Engineering is also acceptable.
- 2–5 years of experience in procurement, project coordination, purchase, or material management.
- Experience in the solar, electrical, construction, or renewable energy industry will be preferred.
- Good knowledge of MS Excel, Word, email communication, and data management.
- Experience preparing quotation comparison statements, purchase orders, and project reports.
- Basic understanding of GST invoices,



delivery challans, stock registers, and vendor payment terms.

1. Required Skills

- Strong organisational and coordination skills.
- Positive numerical ability and attention to detail.
- Proficiency in MS Excel, including formulas, sorting, filtering, and basic reporting.
- Effective vendor follow-up and communication skills.
- Ability to manage multiple projects and procurement requirements simultaneously.
- Good record-keeping and documentation skills.
- Responsible, systematic, and deadline-oriented approach.
- Ability to coordinate independently with vendors, site teams, and internal departments.

1. Key Performance Indicators (KPIs)

Performance will be evaluated based on:
- Timely preparation and submission of project reports.
- Accuracy of quotation comparisons and procurement records.
- Timely procurement and delivery of materials to project sites.
- Competitive pricing and cost-saving opportunities.
- Accuracy of purchase orders, invoices, and material records.
- Reduction in procurement delays and material shortages.
- Timely follow-up on pending deliveries and supplier payments.
- Proper maintenance of project-wise documentation and inventory records.

1. Reporting & Coordination

Reports to: Project Manager / Procurement Manager / Management Coordinates with: Project Managers, Site Engineers, Stores, Accounts, Design Team, Vendors, Transporters, and Suppliers.

1. Salary & Benefits

Salary will be based on the candidate’s qualifications, relevant experience, and proficiency in procurement and reporting.
1. Application Requirements

Candidates should submit an updated CV mentioning their relevant experience, MS Excel skills, procurement experience, current salary, expected salary, and notice period. The person should be able to independently prepare Excel reports, obtain supplier quotations, create comparative statements, coordinate purchase approvals, and follow up until materials are delivered to the correct project site.

Pay: ₹10,000.00 - ₹43,000.00 per month

Work Location: In person

📌 Project and procurement coordinator (Chandigarh)
🏢 Su Solartech Systems (P
📍 Chandigarh