Executive - Purchase

Department: Purchase

Reports To: Head of Department

Work Experience: 3–6 Years

Education: Graduate / Diploma in Commerce, Supply Chain, Procurement or relevant field

Preferred Industry Pharma / Medical Device / Manufacturing / Packaging

Job Purpose To manage procurement activities, vendor development, purchase orders,

inventory requirements, cost control, quality compliance and timely availability of materials as per business requirements.

Major Duties & Responsibilities:

- Receive and review Purchase Requisitions (PRs).
- Float enquiries and obtain quotations from suppliers.
- Prepare comparative statements for commercial and technical evaluation.
- Negotiate price, payment terms, delivery and other commercial conditions.
- Coordinate approvals and generate Purchase Orders (POs).
- Share approved POs with suppliers and Accounts.
- Follow up with suppliers for timely delivery.
- Escalate high-value purchases for management approval.
- Identify, evaluate and develop new vendors.
- Maintain Approved Vendor List.
- Conduct periodic vendor evaluation.
- Maintain vendor documents such as GST, MSME, cancelled cheque, dealer authorization, etc.
- Develop long-term supplier relationships.
- Monitor raw materials, consumables, spares and other purchase items.
- Coordinate procurement based on consumption, reorder levels and production requirements.
- Coordinate with Stores and Planning.
- Avoid stock-outs and excess inventory.
- Monitor slow-moving and non-moving inventory.
- Prepare Purchase MIS covering PRs, POs, vendor performance and cost trends.
- Maintain quotations, comparative statements, approvals and PO records.
- Maintain procurement records for audit and reference.
- Prepare procurement reports and analysis for management.
- Negotiate with suppliers for cost reduction.
- Identify alternate sources and materials.
- Conduct price benchmarking.




- Track and report procurement savings.
- Ensure procurement activities comply with ISO 15378:2017 (GMP) requirements.
- Maintain procurement-related QMS documentation.
- Support internal, external and customer audits.
- Procure materials from approved vendors and against approved specifications.
- Coordinate with QA/QC for material approval and COA requirements.
- Maintain complete and traceable procurement records.
- Coordinate return/replacement of rejected materials.
- Support preparation and monitoring of procurement budgets.
- Monitor actual expenditure against approved budget.
- Highlight budget variances and initiate corrective actions.
- Coordinate with Production, Quality, Stores, Maintenance, Finance and Planning.
- Resolve material availability, delivery, quality and commercial issues.

Required Skill Set: Purchase & Procurement

- Vendor Development
- Negotiation Skills
- Commercial Knowledge
- ERP / Tally
- MS Office / MS Excel
- Inventory & Stock Management
- Supplier Relationship Management
- Cost Control & Cost Saving
- Purchase MIS & Documentation
- ISO / GMP Awareness

Communication: Positive written and verbal communication skills.

Functional Competencies

- Product Knowledge
- Commercial Knowledge
- Negotiation Skills
- Knowledge of ERP / Tally & MS Office
- Inventory and Stock Management
- Supplier Relationship Management (SRM)
- Knowledge of ISO 15378:2017 (GMP)
- Purchase & Procurement Process
- Vendor Development
- Cost Control & Cost Saving
- MIS & Documentation

Behavioural Competence:
- Analytical Skills
- Problem Solving & Decision Making
- Drive for Results
- Collaboration & Coordination Skills
- Customer Focus
- Communication & Documentation Skills
- Innovation
- Time Managemen

Pay: ₹10,000.00 - ₹40,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Purchase Executive - Vasai (Vasai-Virar)
🏢 Ecolux Enterprises
📍 Vasai-Virar