Job Title: Purchase & Accounts Executive

Department: Purchase & Accounts

Industry: Pharmaceutical Manufacturing

Location: The Water Mark Building, Kondapur, HITEC City, Hyderabad, Telangana 500084

Experience: 2–4 Years

Employment Type: Full-time

Job Summary

We are looking for a responsible and detail-oriented Purchase & Accounts Executive to manage day-to-day purchasing activities along with accounting and financial documentation. The candidate will be responsible for vendor coordination, purchase orders, material procurement, invoice verification, accounting entries, payments follow-up, and maintaining accurate records.

Key Responsibilities

Purchase Responsibilities

- Identify and evaluate suppliers based on quality, price, delivery timelines, and reliability.
- Obtain and compare quotations from multiple vendors.
- Negotiate prices, payment terms, delivery schedules, and other commercial terms.
- Prepare and process Purchase Orders (POs) as per approved requirements.
- Coordinate with vendors for timely delivery of materials.
- Follow up on pending orders and ensure materials are received as per agreed specifications.
- Coordinate with Stores, Production, Quality, and other departments regarding material requirements.
- Verify purchase invoices against Purchase Orders and Goods Receipt Notes (GRNs).
- Maintain proper records of quotations, POs, invoices, and vendor documents.
- Develop and maintain good relationships with suppliers.
- Monitor vendor performance and address purchase-related issues.
- Ensure timely procurement of required raw materials, packing materials, consumables, and other items.

Accounts Responsibilities

- Record day-to-day accounting transactions in Focus/ERP/accounting software.
- Verify purchase invoices, supporting documents, GST details, and applicable taxes.
- Process purchase invoices and ensure proper accounting entries.
- Maintain Purchase Register, Vendor Ledger, and other accounting records.
- Reconcile vendor accounts and resolve discrepancies.
- Assist in accounts payable and vendor payment processing.




- Prepare payment-related documents and coordinate with management/accounts team for approvals.
- Monitor outstanding vendor payments and follow up for required documentation.
- Assist with GST-related records and reconciliations.
- Support monthly closing activities and preparation of accounting reports.
- Maintain proper documentation for audit and statutory requirements.
- Assist in bank reconciliation and other routine accounting activities, as required.

Coordination

- Coordinate closely with Purchase, Stores, Production, Quality, Finance, and Management.
- Ensure purchase and accounting documents are complete and properly maintained.
- Communicate with vendors regarding quotations, orders, invoices, payments, and discrepancies.

Required Skills

- Good knowledge of Purchase and Accounts processes.
- Working knowledge of Focus/ERP and MS Excel.
- Knowledge of GST, purchase invoices, vendor reconciliation, and basic accounting.
- Good negotiation and vendor management skills.
- Robust follow-up and coordination abilities.
- Good attention to detail and documentation skills.
- Ability to maintain confidentiality of financial and commercial information.
- Good communication and organizational skills.

Educational Qualification

- B.Com / M.Com / MBA Finance / equivalent qualification.
- Additional experience in purchase/procurement will be an advantage.

Preferred Experience

- 2–4 years of experience in Purchase & Accounts, preferably in a pharmaceutical, manufacturing, chemical, or similar industry.
- Experience handling both procurement and accounting activities will be preferred.

Key Performance Indicators (KPIs)

- Timely procurement of required materials.
- Purchase cost optimization.
- Vendor performance and timely delivery.
- Accuracy of purchase orders and invoice processing.
- Vendor ledger reconciliation and payment follow-up.
- Timely completion of accounting entries and documentation.
- Compliance with company purchase and accounting procedures.
- Reduction of purchase-related discrepancies.

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Purchase and Accounts (Hyderabad)
🏢 Valucor Packaging
📍 Hyderabad