PROCUREMENT MANAGER – INTERIOR DESIGN & EXECUTION

Company: SpazioLiv

Department: Procurement

Location: Pune

Experience: 4–7 Years

Employment Type: Full time

Reporting To: Senior Management / Operations Head

ABOUT SPAZIOLIV

SpazioLiv is an interior design and execution company focused on delivering quality interior solutions through effective project management, timely material procurement and seamless execution. We are looking for an experienced Procurement Manager to manage end-to-end procurement activities for interior projects, ensuring the timely availability of materials at competitive prices while maintaining quality standards.

ABOUT THE ROLE The Procurement Manager will be responsible for managing end-to-end procurement for interior design and execution projects, including sourcing materials, vendor development, price negotiation, purchase order management, delivery tracking and coordination with project execution teams.

The role requires strong knowledge of interior materials, excellent negotiation skills, vendor management capabilities and the ability to ensure timely material availability across multiple project sites.

KEY RESPONSIBILITIES

1. Procurement Planning & Execution

• Manage end-to-end procurement for multiple interior design and execution projects.
- Understand project requirements, BOQs, material specifications and execution schedules before initiating procurement.
- Ensure timely procurement of materials in line with project timelines and site requirements.
- Prepare procurement plans based on project schedules and material requirements.
- Monitor pending orders and ensure materials reach the respective sites on time.
- Coordinate with project and execution teams to avoid material shortages and project delays.

2 Vendor Management & Development

- Identify, evaluate and onboard reliable vendors, suppliers, manufacturers and contractors.
- Develop and maintain a solid vendor network for interior materials and project requirements.
- Regularly assess vendor performance on pricing, quality, delivery timelines and service.
- Maintain updated vendor databases, product catalogues and price lists.
- Build long-term vendor relationships to ensure competitive pricing and reliable supply.

3. Cost Control & Negotiation

- Negotiate prices, payment terms, credit periods, discounts and delivery conditions with vendors.
- Obtain and compare multiple quotations before finalising purchases, as per company policy.
- Ensure procurement is aligned with approved project budgets and BOQs.
- Identify cost-saving opportunities without compromising quality or specifications.
- Maintain cost comparison sheets and procurement records.
- Monitor price variations and highlight significant cost differences to management.

4.Interior Materials & Product Knowledge





- Develop strong working knowledge of interior materials, including plywood, laminates, veneers, MDF, hardware, modular fittings, electrical materials, lighting, sanitaryware, tiles, flooring, paints, glass, aluminium, false ceiling materials and furnishings.
- Understand material specifications, brands, grades, finishes and technical requirements.
- Ensure materials procured match approved designs, drawings, samples and specifications.
- Coordinate with design and execution teams to clarify material requirements and suitable alternatives.
- Evaluate alternative materials and suppliers wherever cost optimisation is possible without compromising approved quality.

5 Purchase Orders & Documentation

- Prepare and release purchase orders after obtaining the required approvals.
- Ensure purchase orders clearly specify material descriptions, quantities, rates, taxes, delivery schedules and payment terms.
- Maintain procurement trackers, purchase registers, quotation comparisons and vendor records.
- Track order confirmations, dispatches, invoices and delivery challans.
- Ensure procurement documentation is complete and properly maintained.
- Follow company policies and approval processes for all purchases.

6.Site Coordination & Material Delivery

- Coordinate with Project Managers, Site Supervisors, Storekeepers and the Operations team to understand site requirements.
- Ensure materials are delivered to the correct site as per the required schedule.
- Follow up on delayed orders and resolve supply-related issues promptly.
- Coordinate replacement of damaged, defective or incorrect materials.
- Monitor material shortages, excess procurement and potential wastage.
- Ensure timely communication regarding procurement delays that may affect project execution.

7. Quality & Inventory Management

- Ensure procured materials meet approved specifications and quality standards.
- Coordinate with site teams for material inspection and acceptance.
- Address vendor-related quality complaints and arrange replacements where required.
- Monitor material consumption, stock availability and utilisation in coordination with site teams.
- Minimise excess purchases, material wastage and unnecessary inventory holding.
- Maintain appropriate records of material returns, replacements and rejected supplies.

8. Payments & Internal Coordination

- Coordinate with the Accounts and Finance team regarding vendor invoices, payment schedules and outstanding dues.




- Verify purchase orders, invoices and delivery documentation before processing payments.
- Coordinate with Design, Projects, Operations, Stores and Accounts teams to ensure smooth procurement operations.
- Escalate critical supply, pricing, quality and payment-related issues to management.
- Provide regular procurement updates and reports to senior management.

KEY PERFORMANCE INDICATORS (KPIs)

- Timely availability of materials at project sites.
- Procurement cost against approved budgets.
- Cost savings achieved through negotiation and vendor development.
- Vendor delivery performance and adherence to committed timelines.
- Material quality and rejection percentage.
- Number of project delays attributable to procurement.
- Accuracy of purchase orders and procurement documentation.
- Reduction in material wastage and excess procurement.
- Compliance with procurement approval processes.
- Vendor performance and issue-resolution turnaround time.

REQUIRED EXPERIENCE & SKILLS

- 4–7 years of experience in procurement, preferably in interior design, turnkey interior projects, construction or real estate.
- Robust understanding of interior materials, specifications, brands and market pricing.
- Proven experience in vendor development, price negotiation and purchase order management.
- Experience managing procurement for multiple projects or sites simultaneously.
- Strong knowledge of BOQs, material schedules, quotations and cost comparison sheets.
- Good coordination and follow-up skills to ensure timely material delivery.
- Proficiency in MS Excel and procurement tracking tools; experience with ERP or procurement software is an advantage.
- Strong analytical, organisational and problem-solving skills.
- Ability to work under tight deadlines and manage multiple procurement requirements.
- High ownership, attention to detail, integrity and accountability.

EDUCATIONAL QUALIFICATION

Bachelor's degree or diploma in Supply Chain Management, Procurement, Civil Engineering, Interior Design, or a related field preferred.

IDEAL CANDIDATE A proactive and commercially aware procurement qualified with strong knowledge of interior materials, an established vendor network and excellent negotiation skills. The ideal candidate will ensure that the right materials are procured at the right price, in the right quality and delivered to the right site at the right time.

The role requires strong coordination with design and execution teams, cost-conscious decision-making and complete ownership of procurement activities to support timely and efficient project execution.

ROLE FOCUS The role is focused on end-to-end procurement, vendor management, material sourcing, cost optimisation and timely material availability for interior design and execution projects.

📌 Procurement Head (Interior Design Industry only) (Pune)
🏢 SpazioLiv
📍 Pune