? ? Hiring: Personal Assistant to the Chairman

? Location: Mumbai

? Department: Chairman’s Office

? Reporting To: Chairman

? Experience: 1–3 years preferred

Salary _ 40K to 95K per month

About the Role

We are looking for a highly organized, proactive, trustworthy and detail-oriented Personal Assistant to the Chairman to provide comprehensive professional and personal support.

The ideal candidate should be capable of managing the Chairman’s schedule, travel, purchases, documentation, follow-ups, personal requirements, family travel and private property-related activities. The role requires excellent coordination skills, discretion, ownership and the ability to manage multiple priorities independently.

Key Responsibilities

? Calendar & Schedule Management

- Manage the Chairman’s daily calendar, meetings, appointments and commitments.
- Coordinate meetings with internal teams, clients, suppliers, consultants and vendors.
- Prepare relevant documents and information for meetings.
- Maintain daily/weekly task lists and ensure timely follow-ups.
- Prioritize appointments and handle schedule changes efficiently.

✈️ Business & Personal Travel
- Manage domestic and international travel arrangements.
- Coordinate flights, hotels, airport transfers, cars/drivers and travel itineraries.
- Assist with visa and travel documentation.
- Coordinate travel arrangements for the Chairman’s family when required.
- Handle last-minute changes, cancellations and urgent travel requirements.

?️ Personal Purchases & Requirements
- Manage the Chairman’s day-to-day personal purchasing requirements.
- Identify suitable products, suppliers and service providers.
- Obtain and compare quotations based on quality, pricing and availability.
- Coordinate deliveries, installations, repairs and servicing.
- Maintain records of regular vendors and frequently purchased items.





? Private Property & Estate Management
- Coordinate day-to-day requirements and maintenance of the Chairman’s private properties.
- Coordinate with vendors, contractors, technicians and service providers.
- Obtain quotations and comparative estimates for repairs, maintenance and purchases.
- Conduct market research for machinery, equipment, materials and services.
- Prepare comparative statements for the Chairman’s review.
- Monitor vendors and contractors to ensure timely completion of work.
- Coordinate procurement and delivery of materials, furniture, fixtures and equipment.
- Maintain bills, invoices, estimates and payment-related documentation.
- Coordinate with property staff, caretakers and security personnel.
- Assist with major repairs, renovations, upgrades and capital expenditure planning.
- Provide regular updates and status reports to the Chairman.

? Candidate Profile
- 1–3 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.
- Excellent organizational and coordination skills.
- Strong follow-up and task-management abilities.
- Good communication and interpersonal skills.
- Comfortable handling personal and confidential matters.
- Ability to coordinate with multiple vendors and service providers.
- Robust attention to detail and problem-solving ability.
- Ability to work independently and manage urgent requirements.
- High level of integrity, discretion, confidentiality and ownership.

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