Key Roles and Responsibilities1. Reception &

- Front Office Management

- Welcome and attend to visitors, clients, and business associates professionally.

- Handle incoming calls, transfer calls, and take messages accurately.

- Manage incoming and outgoing courier, mail, and documents.

- Maintain the reception area in a neat and organized manner.

- Guide visitors and coordinate their appointments with the concerned departments.

1. Personal Assistant to Management

- Manage the MD's/CEO's calendar, appointments, and daily schedule.

- Coordinate meetings, business appointments, and travel arrangements.

- Send reminders for meetings, commitments, and significant deadlines.

- Prepare meeting agendas, take minutes, and follow up on action items.

- Handle confidential information and management communications professionally.

1. Administrative Support

- Draft emails, letters, notices, and other official communications.

- Maintain files, records, contact lists, and important documents.

- Prepare basic reports, spreadsheets, and presentations as required.

- Coordinate office supplies, stationery, and general administrative requirements.

- Support document collection, printing, scanning, and filing.

1.



Internal Coordination &
- Follow-up

- Coordinate with HR, Finance, Sales, Design, Execution, and other departments.

- Follow up with department heads and employees on management instructions.

- Track pending tasks and update management on completion status.

- Communicate meeting schedules, announcements, and important updates.

- Ensure timely information flow between management and internal teams.

1. Guest &
- Client Coordination

- Coordinate client visits and management appointments.

- Ensure visitors receive timely assistance and a professional experience.

- Arrange meeting rooms and coordinate refreshments when required.

- Maintain visitor records and appointment details.

1. Reporting &
- Record Management

- Maintain daily appointment schedules and meeting records.

- Prepare pending-task and follow-up reports for management.

- Maintain accurate records of calls, visitors, couriers, and official correspondence.

- Ensure the confidentiality and security of company documents.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Personal Assistant and Receptionist (Kochi)
🏢 WeArch Developers
📍 Kochi