About the Role-

We are seeking a detail-oriented and proactive People Operations Administrator to provide administrative and operational support to the People & Culture team. This role is responsible for maintaining employee data, supporting compliance and learning initiatives, preparing reports and dashboards, coordinating with internal stakeholders and external vendors, and ensuring efficient day-to-day people operations.

Key Responsibilities-

People Operations & Reporting

- Create and maintain HR dashboards and reports related to headcount, turnover, attendance, training, and other people metrics.
- Generate periodic reports and provide data insights to support business decisions.
- Maintain accurate employee records, documentation, and HR system data.
- Conduct regular audits of employee data and ensure data integrity.

Compliance & Administration

- Track compliance-related activities, deadlines, renewals, and required documentation.
- Maintain HR process documentation, SOPs, and audit records.
- Support benefits administration, employee lifecycle processes, and HR operational activities.
- Coordinate interview scheduling and support recruitment administration.

Learning & Development Support

- Coordinate training programs, enrollments, and learning activities.
- Track training completion, certifications, and continuing education requirements.
- Develop and maintain training materials, presentations, and learning records.

Vendor & Office Administration

- Coordinate with vendors for service requests, renewals, invoices, and status updates.
- Follow up on pending vendor deliverables and ensure timely closure of requests.
- Process, track, and maintain records of HR and administrative invoices.

Financial & Operational Support





- Manage petty cash and day-to-day administrative expenses while maintaining proper records and approvals.
- Track reimbursements, and expense-related documentation.
- Prepare expense summaries and support periodic financial reporting for People Operations activities.

General Support

- Provide day-to-day administrative support to the HR People Team.
- Coordinate meetings, maintain trackers, and ensure timely follow-up on action items.
- Support special projects and operational initiatives as assigned.

Qualifications-

Required

- Bachelor’s degree in human resources, Business Administration, Commerce, or a related field.
- 1–3 years of experience in HR Operations, People Administration, or a similar administrative role.
- Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
- Strong reporting, documentation, and data management skills.
- Excellent communication and stakeholder coordination abilities.
- Strong attention to detail and ability to manage multiple priorities.

Preferred

- Experience with HRIS platforms such as Workday.
- Exposure to US HR operations and compliance practices.
- Experience in vendor coordination, invoice processing, and office administration.

Key Competencies

- Detail-oriented and highly Organized.
- Strong Follow-up and Coordination skills.
- Proactive problem solver with a customer-service mindset.
- Ability to maintain Confidentiality and handle sensitive information.
- Team-oriented and Adaptable in a fast-paced environment.
- Reliable: Consistently meets deadlines and follows through on commitments

What We Offer

- Opportunity to work with a US-based professional services firm
- Exposure to diverse HR functions and US employment practices
- Professional development and growth opportunities

📌 People Operations Administrator-Associate (Gurugram)
🏢 Ekaivaa Careers
📍 Gurugram