Role Overview:

We are looking for an experienced Payroll Manager to own and manage GIVAs end-to-end payroll operations across corporate, retail, warehouse, and manufacturing teams.

The role will be responsible for ensuring accurate, timely, compliant, and efficient payroll processing , while strengthening payroll controls, processes, systems, and employee experience.

The ideal candidate should have strong expertise in Indian payroll, statutory compliance, payroll accounting, HRIS/payroll systems, and managing payroll operations at scale.

Key Responsibilities:

1. End-to-End Payroll Management

- Own the complete monthly payroll cycle from payroll inputs to final processing and salary disbursement.
- Ensure accurate processing of salaries, incentives, variable pay, bonuses, deductions, reimbursements, arrears, full & final settlements, and other payroll components.
- Manage payroll inputs including attendance, leave, new joiners, exits, transfers, promotions, increments, and salary revisions.
- Ensure payroll is processed within defined timelines with high levels of accuracy.
- Establish strong payroll checks and reconciliation mechanisms to minimize errors.

1. Statutory Compliance

- Ensure timely and accurate compliance with PF, ESI, PT, LWF, TDS, Professional Tax, Gratuity and other applicable statutory requirements.
- Coordinate with Finance, Tax, Legal, and external consultants for statutory filings and compliance requirements.
- Stay updated on changes in labour laws, payroll regulations, and statutory requirements.
- Ensure accurate calculation and submission of statutory deductions and returns.
- Support internal and external audits related to payroll and statutory compliance.

1. Payroll Systems & HRIS

- Own payroll processes within the HRMS/payroll system and ensure accurate employee master data.
- Work closely with HR, Finance, IT, and HRIS teams on system enhancements and integrations.
- Identify opportunities to automate manual payroll activities and improve process efficiency.
- Ensure payroll systems have appropriate controls, validations, and approval workflows.
- Drive continuous improvement in payroll processes and system capabilities.

1. Payroll Reconciliation & Controls

- Perform monthly payroll reconciliation between HRMS, payroll records, bank files, and Finance records.




- Coordinate with Finance for payroll accounting, provisions, journal entries, and payroll-related reconciliations.
- Identify discrepancies and ensure timely resolution.
- Establish maker-checker controls and audit trails across critical payroll activities.
- Maintain accurate payroll reports and documentation for audit and compliance purposes.

1. Employee & Stakeholder Management

- Act as the key point of contact for payroll-related queries and escalations.
- Partner closely with HRBPs, Talent Acquisition, Finance, Business Heads, and other stakeholders.
- Ensure timely resolution of salary, deduction, tax, reimbursement, and payroll-related employee queries.
- Develop clear communication and SOPs around payroll processes and policies.
- Handle sensitive and confidential employee information with a high degree of discretion.

1. Full & Final Settlement

- Oversee timely and accurate Full & Final settlements for exiting employees.
- Coordinate with HR, Finance, Payroll, and other stakeholders for recovery, leave encashment, incentives, gratuity, notice pay, and other applicable components.
- Ensure F&F; calculations are compliant with company policies and applicable regulations.

1. Payroll MIS & Analytics

- Prepare and publish monthly payroll MIS and management reports.
- Provide insights on payroll costs, headcount, attrition, overtime, incentives, statutory costs, and other payroll-related metrics.
- Support budgeting and forecasting activities related to employee costs.
- Develop dashboards and reports to improve visibility into payroll trends and costs.

1. Process Improvement & Governance

- Develop and maintain payroll SOPs, checklists, process documents, and control frameworks.
- Conduct periodic payroll audits and identify opportunities to strengthen controls.
- Drive standardization across corporate, retail, warehouse, and manufacturing payroll processes.




- Lead initiatives to improve payroll accuracy, turnaround time, automation, and employee experience.

Key Stakeholders

- Human Resources / HR Operations
- HR Business Partners
- Talent Acquisition
- Finance & Accounting
- Tax
- Legal & Compliance
- Business / Retail Operations
- IT / HRIS
- Payroll Partners / Consultants

Must Have

- Strong experience in Payroll / HR Operations / Payroll Management .
- Strong experience in end-to-end Indian payroll processing .
- Hands-on knowledge of PF, ESI, PT, LWF, TDS, Gratuity and other statutory compliances .
- Experience managing payroll for a large and diverse employee base , preferably across multiple locations.
- Solid understanding of payroll accounting and reconciliation.
- Experience working with HRMS / Payroll systems.
- Advanced Excel skills, including pivot tables, lookups, data reconciliation, and payroll analysis.
- Strong attention to detail and numerical accuracy.
- Excellent stakeholder management and communication skills.
- Ability to manage sensitive and confidential employee information.

Good to Have

- Experience in retail, D2C, e-commerce, consumer, manufacturing, or high-growth organizations .
- Experience handling payroll across multiple states and a large frontline/retail workforce .
- Experience with payroll automation and HRMS implementation/migration.
- Exposure to variable pay, incentives, sales commissions, and attendance-based payroll.
- Experience managing external payroll vendors.
- Prior experience in a fast-paced startup or high-growth environment.

Key Competencies

- Payroll & Statutory Compliance
- Payroll Accounting & Reconciliation
- HRIS / Payroll Systems
- Process Excellence
- Data Accuracy & Analytical Skills
- Stakeholder Management
- Problem Solving
- Confidentiality & Integrity
- Process Automation
- Team Management
- Attention to Detail

Success Metrics

- Payroll accuracy and timely salary processing
- Statutory compliance within defined timelines
- Reduction in payroll errors and employee escalations
- Timely closure of payroll queries and F&F; settlements
- Effective payroll reconciliation and controls
- Improved payroll automation and process efficiency
- Accurate payroll MIS and reporting
- Successful payroll audits with minimal observations

📌 Payroll Manager (Bengaluru)
🏢 GIVA
📍 Bengaluru