VACANCY : TWO POSITION FOR OPERATION AND DOCUMENTATION DEPARTMENT

OPERATION AND DOCUMENTATION SCOPE

SEA EXPORT - EXPERIENCE 2 TO 3 YEARS

DEPARTMENT: OPERATION & DOCUMENTATION :

Responsible for handling free hand as well as nomination shipment from start to end.

● Order acceptance: [TAT: Same day of nomination] ͂ Acknowledge & giving a schedule to customer for the delivery committed. ͂ Interact with customer and plan for cargo movement after positive readiness

● Booking & planning of shipment: [TAT: Same day of nomination] ͂ Co-ordinate with sales / pricing team, AIATA agent for buy & sell for carrier booking ͂ Check with shipper for cargo pick-up, dispatch plan & documents ͂ Provide proper planning to CHB & Transportation for movement and clearance

● Movement & Stuffing plan: [TAT: As per customer request & vessel cut-off] ͂ Providing movement advice and paper to transportation team ͂ Check with customer for empty / stuffing survey, fumigation, lashing etc. ͂ Check with customer for cargo insurance arrangements if any ͂ Informing customer & CHB team about stuffing plan as per vessel CY & airline cut-off

● Customs operation: [TAT: As per vessel CY cut-off] ͂ Co-ordinate with customer and provide clearance documents to CHA Need to check with customs team for any compliance docs (or) additional document requirements & get from customer for completing clearance ͂ Provide EGM, vessel planning, Carting details to customs team

● Vessel/Flight operation: [TAT: Same day of clearance & before carrier cut-off] ͂ Follow up with CHB team for getting stuffing details & customs documents ͂ Update E-seal on system, getting VGM detail from OPS/Customer & update to liner ͂ Arrange form-13,



Carting order from carrier and release to CFS for gate out Formalities and handover Airlines documents. ͂ Follow up with transporter for offload of containers before CY cut-off as per Planning vessel ͂ Getting EIR + SB copy from transporter & opération & submit to carrier by odex / mail / online as per carrier requirements. ͂ Check with liner for loading of containers, sailing of vessel, Airlines for cargo departure and updating to Customer on time.

DOCUMENTATION: STANDARD OPERATING PROCEDURE

● Preparation of Post shipment docs: [TAT: Before EGM/Vessel cut-off] Preparing HBL/HAWB as per export documents, Instructions from Customer, Letter of Credit (or) getting from agent / Customer on time ͂ Preparing MBL/MAWB as per agent instruction and getting approval on time ͂ Co-ordinate with Customer for preparation of COO, GSP, other required docs if any ͂ Getting & follow up of approval from Customer and agents before carrier cut-off (or) before vessel sailing from load port as per carrier instructions ͂ Submission of MBL/AWB instructions to carrier on time before carrier cut-off time

● Check points / Follow-up: [TAT:



Before departure] Follow-up & getting of final verify copy of BL/AWB from carrier before departure ͂ Follow-up & getting Invoice from carrier & has to check all rates are in order as per agreement before departure ͂ Intimate to sales/pricing in case of any disputes in rates as we agreed and coordinate with carrier for getting revised on time before departure

● Document Release & Pre-alert: [TAT: Within 24 HRS of departure] Responsible for releasing all shipment HBL/Direct BL within 24 HRS of vessel sailing from Load port. [In case of AIR, before FLT departure with Manifest, HAWB/MAWB] ͂ Responsible for releasing MBL for all house involved shipment within carrier cut-off time [Except Short transit shipment – Need to release same/next day of vessel sailing from load port] ͂ Responsible for sending Scan copy of pre-alert docs to Customer on same day of releasing BL & very next day of releasing in case of MBL for agents involved ͂ Responsible for dispatching original shipment documents by hand delivery (or) through courier as per Customer request on same day of BL releasing without Fail (or) next day with Customer approval. ͂ Keep record, follow with carrier for transhipment & update to Customer on time ͂ Responsible for sending DSR to Customer on Daily basis without any deviation

● Invoicing: [TAT: Within 3 days of departure] Need to follow-up with carrier, Co-loader & other vendors for their service bills for purchase entry and Job closing ͂ Responsible for completing Invoicing & dispatch to Customer and overseas agent within 3 days of vessel sailing / Flight departure Compliance to be strictly followed : ❶ Completion of Stuffing / Clearance / Onboard to be update to Customer on time immediately

❷ Documentation & Invoicing TAT to be followed & should achieved mandatory

❸ Proper, Discipline & responsible communication should had with Customer as well as Internal

? Location: Mumbai ? Experience: 2–3 Years? Interested candidates can share their CV with us.

📌 Operations Executive and documentation Executive (Chennai)
🏢 Up4??International
📍 Chennai