Company: Sahajanand Medical Technologies Ltd

Website: www.SMTPL.com

Designation: Assistant Manager HR & Compliance

Department: Human Resources

Location: Sachin, Surat

Experience: 5 to 8 Years

Industry Preference: Manufacturing / Factory Operations

1. Job Purpose To manage and support day-to-day HR operations and statutory compliance at the factory, ensuring effective manpower deployment, employee engagement, attendance & payroll coordination, recruitment, labour-law compliance, employee relations, and smooth implementation of HR policies and processes.

The role will act as a key HR interface between employees, factory management, contractors, and the corporate HR team.

2. Key Responsibilities

A. Factory HR Operations

- Manage day-to-day HR activities for the factory.
- Ensure smooth implementation of HR policies, processes, and procedures.
- Maintain employee records, HR documentation, and personnel files.
- Handle employee queries and provide timely HR support.
- Coordinate with Production, Quality, Maintenance, EHS, Finance, and other departments on HR-related matters.
- Monitor employee discipline, workplace conduct, and adherence to company policies.
- Support factory management in maintaining a positive and productive work environment.

B. Manpower Planning & Recruitment

- Coordinate manpower requirements with Production and other functional departments.
- Drive recruitment for operators, staff, technicians, and other factory positions.
- Coordinate with recruitment agencies, contractors, job portals, and local sources.
- Conduct preliminary screening and coordinate interviews/selection.
- Ensure timely onboarding and documentation of new employees.
- Track open positions, recruitment status, joining, and manpower gaps.
- Support manpower productivity and optimization initiatives.

C. Attendance, Shift & Payroll Coordination

- Monitor daily attendance, absenteeism, late coming, overtime, and shift movements.
- Ensure proper implementation of shift and attendance systems.
- Monitor leave records and attendance regularization.
- Coordinate monthly payroll inputs with the payroll team.
- Validate attendance, overtime, incentives, deductions, and other payroll-related inputs.
- Identify and resolve attendance/payroll discrepancies before payroll closure.

D.



Statutory Compliance & Labour Laws

- Ensure compliance with applicable labour laws and statutory requirements for the factory.
- Coordinate compliance related to PF, ESIC, Bonus, Gratuity, Professional Tax, Labour Welfare Fund, Minimum Wages, Payment of Wages, Factories Act/OSH-related requirements, and other applicable regulations.
- Maintain statutory registers, records, returns, notices, and documentation.
- Coordinate with government authorities, inspectors, consultants, and auditors as required.
- Ensure timely renewal and maintenance of applicable licences and registrations.
- Track statutory changes and support implementation of new legal requirements.
- Support internal, customer, and statutory audits and ensure timely closure of observations.

E. Contract Labour Management

- Manage HR/compliance activities related to contract manpower.
- Coordinate with contractors regarding manpower deployment, attendance, wages, statutory compliance, and documentation.
- Ensure contractor compliance with applicable labour laws and company requirements.
- Verify contractor documentation and statutory records.
- Monitor contractor manpower availability and adherence to agreed manpower requirements.
- Support contractor audits and compliance reviews.

F. Employee Relations & Grievance Handling

- Address employee concerns and grievances professionally and promptly.
- Support disciplinary processes in line with company policies and applicable laws.
- Conduct employee interactions and shop-floor HR rounds.
- Identify employee relations issues and escalate critical matters appropriately.
- Support employee engagement initiatives, welfare activities, and communication programs.
- Promote a positive employee-employer relationship at the factory.

G. HR MIS & Reporting

- Prepare and maintain regular HR MIS and dashboards.
- Track manpower, absenteeism, attrition, recruitment, overtime, productivity, and other HR metrics.




- Prepare monthly HR reports for factory management and corporate HR.
- Maintain accurate HR databases and employee-related records.
- Analyse HR trends and highlight key issues requiring management attention.

H. Training & Development

- Coordinate induction and joining formalities for new employees.
- Identify training requirements in coordination with functional departments.
- Coordinate training programs and maintain training records.
- Support awareness sessions on HR policies, statutory requirements, safety, discipline, POSH, and other relevant topics.

I. Audit & Compliance Support

- Support HR, labour, customer, ISO, social compliance, and other factory audits.
- Ensure availability and accuracy of required HR/compliance documentation.
- Prepare action plans for audit observations and monitor closure.
- Maintain compliance trackers and ensure timely submission of required documents.

3. Key Deliverables / KPIs

- Timely closure of factory manpower requirements.
- Manpower availability as per approved requirement.
- Reduction/control of absenteeism and attrition.
- Accuracy and timely closure of attendance and payroll inputs.
- 100% timely statutory compliance and returns.
- Timely closure of audit observations.
- Contractor compliance and documentation.
- Employee grievance resolution within defined timelines.
- Accurate and timely HR MIS.
- Effective implementation of HR policies and initiatives.
- Improved employee engagement and shop-floor HR support.

4. Required Skills & Competencies

- Strong knowledge of factory HR operations.
- Good understanding of labour laws and statutory compliance.
- Good communication and interpersonal skills.
- Strong employee relations and grievance-handling capability.
- Good manpower planning and recruitment skills.
- Ability to work closely with shop-floor employees and production teams.
- Strong follow-up and execution skills.
- Good analytical and HR MIS skills.
- Ability to handle multiple priorities and work under pressure.
- Robust MS Excel and HRIS/attendance-system knowledge.
- High level of confidentiality, integrity, ownership, and accountability.

If interested please email your resume on [email protected] mentioning your Current CTC and Notice Period.

📌 Opening For Assistant Manager HR and Compliance (Surat)
🏢 Sahajanand Medical Technologies
📍 Surat