Role & responsibilities

1. Recruitment & Talent Acquisition Management

- Source & Screen: Execute the full lifecycle recruitment process for diverse pharma roles ranging from R&D;, Quality Assurance (QA/QC), and Production to Sales and Regulatory Affairs.
- Talent Pipelines: Utilize specialized medical/pharma job portals, professional networks, and consultant management to source niche talent.
- Interview Coordination: Schedule and facilitate technical interviews with Department Heads (HODs); ensure a swift and respectful candidate experience.
- Salary Negotiation: Assist in formulating competitive offers in accordance with pharma market benchmarks and corporate budget guidelines.

2. Onboarding & Induction Management

- Pre-Onboarding: Coordinate background verification checks (essential for compliance in a regulated pharma environment) and medical checks where necessary.
- Seamless Transition: Design and manage a standardized onboarding program to help current hires integrate quickly into factory, laboratory, or corporate setups.
- Documentation: Execute and collect all necessary employment documentation, non-disclosure agreements (NDAs), and compliance-related paperwork.

3. HR Operations & Compliance

- Database & HRIS:



Maintain meticulous and up-to-date employee records in the internal Human Resources Information System (HRIS) or payroll systems.
- Attendance & Payroll Inputs: Oversee daily attendance trackers, shift structures, leave management, and compile monthly variables for payroll dispatch.
- Grievance & Relations: Act as the primary operational point of contact for employee issues, bridging communication between plant workers, executive staff, and management.
- Pharma Compliance Assistance: Support audits by preparing personnel documentation in alignment with state/federal labor laws and standard operating procedures (SOPs)

Preferred candidate profile

- Education: MBA in HR Management (or equivalent Post Graduate Degree/Diploma in HR) is mandatory.
- Experience: 2 to 5 years of progressive experience working within an HR department specifically in a Pharmaceutical or Life Sciences company.
- Domain Knowledge: Firm understanding of unique pharma job profiles, regulatory constraints, and standard operational shifts.
- Technical Skills: Competency with modern Applicant Tracking Systems (ATS), HRIS software, and advanced proficiency in MS Excel / Google Sheets.

📌 Officer / Executive - HR & Admin (Satara)
🏢 Rubicon Research
📍 Satara