Flying Training Organisation | DYPAA

Minimum 6years in HR, including at least 2 years in aviation

Mandatory eligibility

Candidates must have hands-on aviation industry experience. Experience with an airline, flying training organisation, aircraft maintenance organisation, airport operator, aviation training institute, or similar aviation organisation is required. Experience within an FTO is strongly preferred.

The candidate should understand aviation staffing, personnel documentation, operational rosters, and the importance of tracking licences, medical certificates, approvals, and training validity.

Purpose of the role

Lead HR activities for the academy and ensure qualified people are available when needed. Recruit aviation and support staff, maintain reliable personnel records, support payroll and employee relations, and coordinate staffing and training needs with operational and technical leaders.

1 Aviation recruitment

- Develop hiring plans with the Chief Flying Instructor, operations, maintenance, ground training, admissions, and administration teams.
- Recruit flight instructors, ground instructors, operations and maintenance personnel, safety and quality staff, and other academy employees.
- Screen candidates against requirements supplied by hiring managers; coordinate interviews, assessments, references, offers, joining dates, and relocation.
- Build a candidate pipeline for specialised positions that take longer to fill.

2 Personnel records and validity tracking
- Maintain secure, complete personnel files, including appointment, qualification, experience, and training records.
- Track applicable licences, ratings, medical certificates, instructor authorisations, recurrent training, and other role-specific documents.
- Send advance expiry alerts and follow up until updated documents are received. Coordinate verification with the appropriate technical or operational manager.
- HR maintains and tracks records; the authorised aviation manager determines whether a person may perform a regulated duty.

3 Onboarding and induction
- Prepare employment documents, identity checks, and induction schedules.
- Introduce new employees to the reporting structure, workplace policies, safety culture,



and escalation channels.
- Coordinate role-specific induction with flying, maintenance, safety, quality, and operations teams; track probation reviews.

4 Workforce planning and rosters
- Monitor staffing against aircraft utilisation, student intake, training schedules, leave, and anticipated departures.
- Identify instructor and support staff shortages early with department heads.
- Support shift and leave planning while operational fitness and duty decisions remain with responsible managers.
- Prepare succession and contingency plans for key positions.

5 Payroll attendance and benefits
- Verify attendance, leave, approved allowances, and payroll inputs.
- Coordinate monthly payroll with finance and resolve pay queries.
- Maintain benefit, reimbursement, advance, and full and final settlement records.
- Coordinate applicable employment filings with finance, payroll providers, and legal advisers.

6 Performance management
- Maintain transparent job descriptions and measurable goals.
- Coordinate probation, appraisal, promotion, and compensation review cycles.
- Help managers document performance concerns and improvement plans fairly.
- Identify development needs and coordinate training with the responsible department.

7 Employee relations and conduct
- Serve as a confidential point of contact for employee concerns.
- Support fair, documented grievance and disciplinary processes.
- Promote professional conduct and implement applicable workplace policies and complaint mechanisms.

8 Audit and compliance support
- Keep HR evidence ready for internal audits and applicable regulatory inspections.
- Support safety and quality teams with personnel evidence and corrective-action tracking.
- Update HR procedures when staffing structures, manuals, or internal processes change.
- Escalate missing, expired,



or inconsistent personnel documents promptly.

9 Policies and HR systems
- Draft and maintain policies for recruitment, attendance, leave, travel, conduct, performance, and separation, subject to management approval.
- Maintain accurate employee data in HR systems and controlled trackers.
- Protect confidential employee and candidate information; maintain standard HR templates.

10 Management reporting
- Submit a monthly dashboard covering headcount, vacancies, hiring progress, upcoming expiries, attrition, leave and attendance, probation reviews, and training actions.
- Highlight material staffing risks affecting the training plan.

Qualifications
- Bachelors degree in Human Resources, Business Administration, or a related field; MBA or PGDM in HR preferred.
- Minimum 5 years of HR experience, including at least 2 years in aviation.
- Proven recruitment experience for aviation or specialist operational roles.
- Experience maintaining controlled personnel records and expiry trackers.
- Strong Excel and HR system skills, with clear written and spoken English.

Preferred experience
- HR work at a DGCA-approved FTO.
- Recruitment of pilots, flight instructors, ground instructors, maintenance personnel, or aviation operations staff.
- Experience supporting aviation audits or inspections, multi-location operations, and staff relocation.

Success measures for the first year
1. Complete and current HR files for active employees.
2. Reliable advance alerts for applicable personnel document expiries.
3. Priority vacancies filled within agreed timelines.
4. Payroll inputs and probation reviews submitted on time.
5. Monthly staffing reports delivered to management.
6. HR-related audit findings closed within agreed deadlines.

Suggested screening question Please describe your direct HR experience in an aviation organisation, including the organisation type, your role, the aviation positions you recruited, and the personnel documents or validity records you managed.

Application instruction

Aviation industry experience is mandatory. Applicants should state their aviation employer(s) and dates of employment clearly on their CV.

📌 Manager (Navi Mumbai)
🏢 D Y Patil University (DYPU)
📍 Navi Mumbai