– Admin Executive

Insty by TVF | Full-Time Position

Job Title: Admin Executive

Department: Administration / Operations

Location: Andheri West, Mumbai

Employment Type: Full-Time

Job Summary

We are looking for a proactive, organised, and responsible Admin Executive to manage day-to-day office administration, facilities, vendor coordination, travel arrangements, and operational requirements at Insty by TVF. The candidate will ensure the smooth functioning of the office and provide administrative and logistical support to the management, team, faculty, and students.

Key Responsibilities1. Office Administration

- Manage day-to-day office administrative activities and ensure smooth office operations.
- Maintain office records, files, documentation, and administrative reports.
- Handle stationery, pantry supplies, and other office-related requirements.
- Coordinate internal meetings, appointments, and administrative arrangements.
- Support the team with routine administrative tasks as required.

1. Travel & Transportation Management

- Manage flight bookings for management, employees, faculty, and visiting guests.
- Arrange hotel accommodations and travel itineraries as required.
- Coordinate local and outstation travel arrangements, including cab bookings and transportation.
- Schedule airport pickups, drops, and other transportation requirements.
- Coordinate with travel agencies, airlines, hotels, and cab service providers.
- Track travel expenses, maintain booking records, and process travel-related invoices.
- Ensure travel arrangements are completed on time and within the approved budget.

1. Facilities Management

- Oversee the maintenance and upkeep of office premises, classrooms, and common areas.




- Coordinate housekeeping, repairs, electrical work, internet issues, and other facility-related requirements.
- Monitor office equipment, furniture, access systems, biometric devices, and security arrangements.
- Ensure classrooms and workspaces are properly maintained and ready for daily use.
- Follow up on maintenance requests and ensure timely resolution.

1. Vendor & Procurement Management

- Coordinate with vendors and service providers for office supplies, equipment, maintenance, and other services.
- Obtain quotations, compare prices, and assist with purchase decisions.
- Maintain vendor records, purchase orders, invoices, and service agreements.
- Track deliveries, pending orders, payments, and service requests.
- Assist in negotiating pricing and ensuring cost-effective procurement.

1. Student & Faculty Support

- Provide administrative and logistical support to students, faculty, and visiting guests.
- Coordinate classroom requirements, equipment availability, and session-related arrangements.
- Assist with student ID cards, charging stations, pantry facilities, and other campus requirements.
- Support guest lectures, workshops, excursions, and institutional events.
- Ensure a safe, clean, organised, and professional learning environment.

1. Compliance & Inventory Management





- Maintain an inventory of office supplies, equipment, furniture, and other assets.
- Track stock levels and arrange replenishment when required.
- Maintain records of vendor bills, maintenance expenses, procurement activities, and travel expenses.
- Ensure compliance with internal administrative procedures and facility-related policies.
- Report operational issues and provide regular updates to management.

Required Skills & Qualifications
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- 1–4 years of experience in office administration, facilities management, or administrative operations.
- Good communication, coordination, and organisational skills.
- Basic knowledge of vendor management, procurement, and inventory tracking.
- Experience with flight bookings, hotel reservations, travel planning, and cab arrangements.
- Proficiency in MS Office, Google Workspace, and administrative tools.
- Ability to multitask, prioritise responsibilities, and resolve day-to-day operational issues.
- Strong attention to detail, problem-solving skills, and a proactive approach.

Preferred Candidate Profile
- Experience in an educational institute, corporate office, startup, or training organisation.
- Ability to coordinate with multiple vendors, travel agencies, and internal teams.
- Comfortable handling hands-on administrative, facility-related, and travel coordination responsibilities.
- Reliable, organised, and comfortable working in a quick-paced environment.

Work Location: Insty by TVF, Andheri West, Mumbai Employment Type: Full-Time, On-site

Work Location: In person

📌 Manager - Administration & Operations (Andheri West)
🏢 Insty by TVF
📍 Andheri West