Hubops Private Limited is a growing IT services and consulting firm delivering modern technology and business solutions to clients globally. We are looking for an energetic, organized, and proactive Junior Assistant to join our team and provide day-to-day operational and administrative support.

Job Overview

As a Junior Assistant, you will play a crucial role in keeping our day-to-day operations running smoothly. You will support management with administrative tasks, scheduling, document handling, and internal communications. This is an excellent opportunity for an entry-level professional eager to learn and grow in a dynamic tech and consulting environment.

Key Responsibilities

- Assisting leadership and team members with daily administrative and clerical tasks.
- Managing calendars, scheduling meetings, and taking clear, actionable meeting notes/minutes.
- Drafting, proofreading, and organizing business correspondence, reports, and internal documentation.
- Managing digital filing systems and maintaining clean, accurate record databases.
- Coordinating vendor communications, invoicing follow-ups, and office supply orders.
- Assisting with task tracking, project documentation, and employee coordination.
- Handling routine phone calls, emails, and inquiries professionally.

Requirements & Qualifications

- Education: Bachelor’s degree in Business Administration, Communications, Commerce, or a related field (or equivalent practical experience).
- Experience: 0–2 years of experience in an administrative, clerical, or office support role (Freshers with strong skills are welcome to apply).
- Tools: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Docs, Sheets, Calendar, Drive).
- Communication: Excellent written and verbal communication skills in English.
- Organization: Strong organizational and time-management skills with high attention to detail.
- Tech-Savvy: Quick learner adaptable to modern software, AI tools, and collaboration platforms (Slack, Trello,



Google Meet, etc.).

Key Competencies

- Proactive problem-solver with a positive, "can-do" attitude.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- High level of discretion and confidentiality when handling sensitive operational data.

Benefits & Perks

- Competitive starting salary with performance-based growth opportunities.
- Mentorship and hands-on learning in IT consulting and business operations.
- Collaborative and supportive workplace culture.
- Paid time off and holiday policy.

Pay: ₹7,000.00 - ₹12,000.00 per month

Benefits

- Paid sick time
- Paid time off

Application Question(s):
- Imagine you receive three urgent requests at the same time: an executive needs a meeting scheduled within the hour, a client is asking for an immediate update on an invoice, and an internal document needs urgent formatting for a client presentation. How do you prioritize these tasks and handle the communication?
- You are tasked with taking meeting notes during a fast-paced 30-minute team sync where technical terms and multiple action items are mentioned. What strategy or framework do you use to ensure key decisions and action items are captured clearly and accurately?
- What up-to-date digital tools, software, or AI assistants (e.g., Google Workspace, Notion, Trello, ChatGPT, Excel/Sheets) do you use to organize your daily work or automate routine administrative tasks? Please share a specific example of how you’ve used a tool to save time.
- If you are given a task to draft a vendor summary or collect specific information on a service, but the instructions provided to you are brief or unclear, what steps do you take before coming back with a finished response?
- As an assistant, you will frequently handle sensitive internal communications, billing documents, or leadership discussions. Can you give an example of a situation (academic or professional) where you had to manage confidential information or resolve a miscommunication professionally?

Work Location: Hybrid remote in Kolkata, West Bengal

📌 Junior Assistant (Kolkata)
🏢 The hub Ops
📍 Kolkata