Location: Kandivali West

Position: Invoicing & Billing Executive

Invoicing & Billing Executive

Job Responsibilities

- Handle end-to-end Invoicing & Billing activities for import and export shipments.
- Prepare customer invoices for freight, transportation, customs clearance, documentation, handling, and other applicable charges.
- Verify billing details against quotations, rate sheets, job files, and customer agreements.
- Prepare invoices for Sea Freight and Air Freight shipments.
- Ensure correct application of freight rates, local charges, surcharges, handling charges, and other service charges.
- Coordinate with the pricing, operations, customer service, and documentation teams to collect accurate billing information.
- Verify vendor invoices received from shipping lines, airlines, transporters, CFS/ICD, overseas agents, and other service providers.
- Match vendor invoices with agreed rates, quotations, purchase orders, and supporting documents.
- Identify and resolve billing discrepancies with the concerned departments and vendors.
- Maintain proper records of customer invoices, vendor bills, credit notes, and debit notes.
- Coordinate with the accounts team for invoice submission and accounting entries.
- Follow up with customers for invoice acceptance, outstanding payments, and billing-related queries.
- Prepare and process Debit Notes and Credit Notes as required.
- Ensure timely billing and invoice submission within customer and company timelines.




- Maintain shipment-wise billing files and supporting documents.
- Assist in month-end closing and ensure all completed shipments are billed.
- Prepare billing reports and outstanding reports for management.
- Ensure proper documentation and records are maintained for audits and future reference.

Mandatory Knowledge Candidates must have practical and hands-on knowledge of:
- Freight forwarding and logistics billing processes.
- Sea Freight and Air Freight invoicing.
- Import and export shipment billing.
- Freight rates, local charges, surcharges, THC, documentation, handling, and transportation charges.
- Customer and vendor invoice verification.
- Debit Note and Credit Note preparation.
- Job-wise and shipment-wise billing.
- Vendor invoice reconciliation.
- Basic understanding of GST and applicable tax requirements.
- MS Excel and accounting/ERP software.
- Coordination with operations, pricing, customer service, and accounts teams.

Candidate Profile
- Experience in Logistics Billing / Freight Forwarding Billing / Invoicing / Accounts.
- Experience with an international freight forwarder, customs broker, or logistics company will be preferred.
- Strong attention to detail and numerical accuracy.
- Valuable knowledge of MS Excel.
- Good communication and coordination skills.
- Strong follow-up and reconciliation skills.
- Ability to handle multiple shipments and meet billing deadlines.

📌 Invoicing & Billing Executive (Mumbai)
🏢 ZODIAC HR CONSULTANTS
📍 Mumbai