Import Documentation & Filing Executive

Job Responsibilities

- Handle end-to-end Import Documentation & Filing activities for sea and air import shipments.
- Prepare, verify, and process import documentation required for customs clearance.
- Handle filing of Bills of Entry (BOE) and ensure accurate submission of shipment details.
- Check commercial invoices, packing lists, Bill of Lading (BL), Air Waybill (AWB), certificates, and other supporting documents.
- Coordinate with customers to collect complete and accurate import documents.
- Coordinate with customs brokers, customs authorities, shipping lines, airlines, CFS/ICD, and internal operations teams.
- Verify HS codes, product descriptions, quantity, value, country of origin, and other relevant shipment details.
- Ensure documents are complete and accurate before customs filing.
- Follow up on customs queries, queries raised during assessment, examination requirements, and pending documentation.
- Coordinate with the customs clearance team for smooth and timely clearance of shipments.
- Track shipment arrival, IGM details, and documentation status.
- Coordinate with shipping lines/airlines for arrival notices, delivery orders, and other required documents.
- Maintain proper records of Bills of Entry, supporting documents, and clearance-related files.
- Ensure timely filing and closure of import documentation.
- Coordinate with the accounts and operations teams regarding duty payments, invoices,



and other shipment-related requirements.
- Handle documentation discrepancies and coordinate with relevant parties for corrections.
- Maintain accurate records for audits and future reference.
- Provide regular updates on documentation and clearance status to customers and management.

Mandatory Knowledge Candidates must have practical and hands-on knowledge of:
- Import documentation and customs filing procedures.
- Bill of Entry (BOE) preparation and filing.
- Import customs clearance process.
- Commercial Invoice and Packing List verification.
- Bill of Lading (BL) / Air Waybill (AWB).
- HS Code and basic classification understanding.
- Customs duty and applicable charges.
- IGM and shipment arrival procedures.
- Customs assessment and examination process.
- Coordination with shipping lines, airlines, CFS/ICD, customs brokers, and customers.
- MS Excel and basic documentation systems.

Candidate Profile
- Experience in Import Documentation / Customs Clearance / Freight Forwarding / Logistics.
- Experience with an international freight forwarder or customs broker will be preferred.
- Solid attention to detail and documentation accuracy.
- Good communication and coordination skills.
- Good follow-up and problem-solving abilities.
- Ability to handle multiple shipments and meet customs clearance deadlines.

Location: Kandivali Position: Import Documentation & Filing Executive

📌 Import Documentation Executive (Mumbai)
🏢 ZODIAC HR CONSULTANTS
📍 Mumbai