About the Role

The Executive / Sr. Executive is responsible for efficiently managing end-to-end employee life-cycle processes including on-boarding, confirmation, exit, documentation, coordination, and HR data management to ensure seamless HR operations and compliance.

The incumbent will report to Manager - HR.

Job Responsibilities

1. Onboarding:

- Coordinate pre-joining formalities and documentation
- Create and maintain employee records in HRMS
- Ensure all onboarding checklists and processes are completed
- Create a virtual employee file with the necessary documents

1. Probation & Confirmation:

- Track probation periods and coordinate with reporting managers
- Send timely reminders and initiate the confirmation process
- Issue confirmation letters and update records accordingly

1. Exit Management:

- Manage resignation formalities
- Coordinate full and final settlements with relevant stakeholders
- Ensure exit checklist completion
- Prepare and issue relieving letters

1. Letters Issuance & Documentation:

- Draft and issue various HR letters such as : Offer Letter, Appointment Letter, Confirmation Letter,



Transition Letters, etc.
- Maintain digital and physical records of all HR documents

1. Coordination & Follow-ups:

- Act as a liaison between employees and HR teams for operational queries
- Follow up with different departments (IT, Admin, Finance) for smooth HR processes
- Ensure timely escalation and resolution of issues

1. HR Data & MIS Management + HR Systems:

- Maintain and update HR MIS regularly
- Generate reports related to employee data, attrition, confirmations, etc.
- Analyse data for trends and insights as needed

Educational Qualification / Other Requirement:
- 3 to 5 years of experience in HR operations
- Proven experience in HR roles, with a track record of managing a minimum of 1000 headcount.
- MBA - HR (preferred)
- Robust knowledge of HR processes and documentation
- Proficient in handling HRMS systems (preferably Workday, HGS)
- Proficient in MS-Office (Advanced Excel & G-Suite will be an added advantage

📌 HR Operations Executive (Mumbai Suburban)
🏢 Rentokil PCI
📍 Mumbai Suburban