We are seeking a detail-oriented and proactive HR Onboarding Support Associate to join our HR Operations team on a contract basis. In this role, you will be the primary point of contact for new hires, ensuring a seamless, welcoming, and compliant transition into the company. You will manage the entire onboarding lifecycle—from post-offer acceptance to the new hire's first few weeks—while ensuring strictly aligned data management and verification processes.

Key Responsibilities New Hire Coordination & Communication

- Act as the main point of contact for new hires to answer queries regarding joining dates, documentation, and company policies.
- Send out welcome emails, onboarding schedules, and logistics information timely.
- Coordinate with cross-functional teams (IT, Admin, Security) to arrange hardware (laptops), building access passes, and workstations.

Documentation & Compliance

- Collect and verify all mandatory pre-employment documentation (educational certificates, experience letters, payslips, PAN, Aadhaar).
- Initiate and track background verification (BGV) checks through external vendors, escalating discrepancies immediately.
- Maintain digital employee records ensuring 100% compliance with audit standards.

Day-1 Induction Facilitation





- Conduct Day-1 HR induction sessions, presenting company culture, policies, and benefits overview.
- Assist new hires with completing statutory forms (Provident Fund/PF, Gratuity, Insurance enrollments).
- Ensure a smooth handoff to respective hiring managers and team buddies.

Required Qualifications & Skills

- Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Experience: 1–3 years of experience in HR Operations or HR Shared Services, with a heavy focus on onboarding and BGV processes.
- Tools: Proficiency with HRIS systems (e.g., Workday, SuccessFactors, or Darwinbox) and the MS Office Suite (Excel, Word, Teams).
- Communication: Exceptional verbal and written English communication skills; fluency in Tamil is a strong plus for local coordination.
- Attributes: High attention to detail, ability to handle sensitive/confidential data, and a customer-service mindset to welcome new employees.

What We Offer

- Exposure to a fast-paced corporate HR environment.
- Opportunities to work with contemporary HR tools and global practices.

Skills: hr operations,onboarding,documentation

📌 HR Onboarding Support Associate (Contract) (Chennai)
🏢 Magnet HR Tech Digital
📍 Chennai