HR MANAGER

Company: solairefuture.com

Location: Manjeri, Malappuram, Kerala

Department: Human Resources

Reporting To: Head of HR

Employment Type: Full-Time

1. Job Purpose

The HR Manager will be responsible for managing the day-to-day HR, employee relations, administration, statutory compliance, attendance, payroll coordination, recruitment, and employee engagement functions of Solaire. The role requires a hands-on HR professional who can work closely with the Factory, Sales, Service, Engineering, Finance, and Corporate teams and ensure that HR policies, processes, and employee-related matters are implemented effectively across the organization.

The HR Manager will also act as the primary HR point of contact at the factory/office, ensuring smooth coordination between employees, department heads, management, and the Head of HR.

1. Key ResponsibilitiesA. HR Operations & Governance

- Manage day-to-day HR operations for the organization.
- Ensure proper implementation of HR policies, SOPs, administrative orders, and management instructions.
- Maintain employee records, personnel files, HR documentation, and HRMS data.
- Ensure employee lifecycle processes are completed properly:
- Recruitment
- Joining & onboarding
- Probation
- Confirmation
- Transfer
- Promotion
- Performance review
- Exit & full-and-final settlement
- Coordinate with the Head of HR on HR governance and process improvements.
- Monitor HRMS usage and ensure employee data remains accurate and updated.

B. Attendance, Leave & HRMS
- Monitor daily attendance, shift attendance, late coming, absenteeism, overtime, and leave.
- Ensure employees regularly update attendance and leave information in HRMS.
- Coordinate attendance regularization and resolve swipe/biometric issues.
- Review leave balances and ensure proper approval workflows.
- Monitor compensatory leave, overtime, and other attendance-related benefits.
- Coordinate monthly attendance closure before payroll processing.
- Generate and review HRMS reports for management.

C. Payroll & Compensation Coordination
- Coordinate monthly payroll inputs with Finance and the Head of HR.
- Verify attendance, leave, overtime, incentives, deductions, salary revisions, and other payroll inputs.
- Ensure payroll inputs are submitted within agreed timelines.
- Maintain confidentiality of employee compensation information.
- Coordinate salary revision, promotion, increment, and incentive documentation.
- Support management in manpower cost and compensation analysis.

D. Recruitment & Manpower Planning
- Coordinate recruitment for factory, corporate, technical, sales, service, and support positions.
- Understand manpower requirements from department heads.
- Prepare/review Job Descriptions and manpower requisitions.
- Coordinate sourcing through consultants, job portals, referrals, institutes, and other channels.
- Conduct initial HR screening and coordinate technical/functional interviews.
- Maintain recruitment trackers and candidate databases.
- Coordinate offer releases, documentation, joining formalities, and onboarding.
- Support workforce planning based on business requirements.

E. Employee Relations
- Act as the first-level HR contact for employees.
- Address employee queries, concerns, grievances, and workplace issues professionally.
- Maintain positive employee relations across factory and office teams.
- Conduct employee discussions and feedback sessions when required.
- Escalate sensitive or complex employee matters to the Head of HR/management.
- Ensure appropriate documentation of employee-related cases.
- Promote a professional, respectful, and productive workplace culture.

F. Factory HR & Workforce Management




- Closely coordinate with the Factory Head and production leadership.
- Monitor factory manpower availability and absenteeism.
- Support workforce planning for production, assembly, quality, warehouse, maintenance, and other factory functions.
- Monitor shift arrangements, overtime, weekly offs, and manpower deployment.
- Support disciplinary and attendance-related matters in accordance with company policy.
- Coordinate with factory supervisors and department heads regarding workforce issues.
- Support productivity and workforce-related initiatives.

G. Statutory Compliance
- Coordinate statutory HR compliance applicable to the organization.
- Support compliance related to:
- EPF
- ESI
- Professional Tax
- Gratuity
- Bonus
- Labour Welfare requirements
- Apprenticeship/NATS/NAPS requirements
- Factory-related labour compliance
- Applicable employment records and registers
- Coordinate with external consultants and statutory agencies where required.
- Ensure statutory employee documentation is maintained accurately.
- Track compliance deadlines and escalate gaps to the Head of HR.

H. Employee Advantages & Insurance
- Coordinate employee benefits and welfare schemes.
- Support administration of group medical insurance and other employee benefit programs.
- Coordinate employee enrolment, additions/deletions, claims support, and documentation.
- Ensure eligible employees receive appropriate benefit communication.
- Maintain confidentiality of employee benefit information.

I. Performance Management
- Coordinate the annual performance appraisal process.
- Follow up with department heads regarding appraisal timelines and documentation.
- Maintain performance records.
- Support probation reviews and confirmation processes.
- Coordinate increment and promotion documentation.
- Assist management in identifying performance improvement requirements.

J. Employee Engagement & Culture
- Coordinate employee engagement initiatives across the organization.
- Support celebrations, employee recognition, birthdays, work anniversaries, team activities, and company events.
- Encourage departments to actively participate in employee engagement programs.
- Support communication of HR initiatives through Teams, email, HRMS, and official communication channels.
- Promote a positive and collaborative workplace culture.

K. Training & Development
- Identify training requirements in consultation with department heads.
- Coordinate internal and external training programs.
- Maintain training calendars and training records.
- Support induction and orientation programs.
- Coordinate skill-development programs for factory and technical employees.
- Track training effectiveness where applicable.

L. Administration & Workplace Coordination
- Coordinate closely with the Administration function for smooth office/factory operations.
- Monitor employee facilities and workplace requirements.
- Coordinate with security, housekeeping, office support, transport, canteen, and other facility-related teams where applicable.
- Support implementation of workplace discipline and administrative SOPs.
- Escalate facility or employee welfare concerns to management.

M. HR Reporting & MIS Prepare and submit periodic HR reports covering areas such as:
- Headcount
- Manpower requirement
- Recruitment status
- Attrition
- Attendance




- Absenteeism
- Overtime
- Leave
- Payroll inputs
- Employee engagement
- Training
- Statutory compliance
- Employee movements
- Open positions

Provide HR analytics and insights to support management decision-making.
1. Key Stakeholders

The HR Manager will regularly coordinate with:
- Head of HR
- CEO / Management
- Factory Head
- Department Heads
- Finance & Accounts
- Sales & Marketing
- Engineering & R&D;
- Production
- Quality
- Service
- Procurement & Stores
- Administration
- Employees and trainees
- 1. Qualification

Essential:

- MBA / PG Diploma / Master's Degree in Human Resources or equivalent.
- Bachelor's degree in any relevant discipline.

Preferred:

- Professional certification in HR / Labour Laws / Industrial Relations.
- Knowledge of HRMS and payroll systems.

1. Experience

- 3–4 years of relevant HR experience, preferably in manufacturing, engineering, electrical/electronics, renewable energy, or a similar industry.
- Experience handling both factory HR and corporate HR operations will be preferred.
- Experience in employee relations, statutory compliance, recruitment, payroll coordination, and HRMS is essential.

1. Required Skills & CompetenciesFunctional Skills

- HR Operations
- Recruitment & Selection
- Employee Relations
- Payroll Coordination
- HRMS Management
- Attendance & Leave Management
- Labour Law & Statutory Compliance
- Performance Management
- Factory HR
- Training & Development
- HR MIS & Reporting

Behavioural Competencies
- Strong communication skills
- Employee-friendly approach
- Problem-solving ability
- Confidentiality and integrity
- Strong follow-up skills
- Conflict management
- Decision-making ability
- Ownership and accountability
- Ability to work independently
- Ability to work with senior management and factory leadership

1. Technology Skills

The candidate should be comfortable working with:
- HRMS / HRIS platforms
- Payroll systems
- Microsoft Excel / Google Sheets
- Microsoft Teams
- Email and corporate communication platforms
- HR analytics and reporting tools

Experience with GreytHR or similar HRMS platforms will be an advantage.

1. Key Performance Indicators (KPIs)

The HR Manager will be evaluated based on:
- HR operations efficiency
- Accuracy and timely closure of attendance/payroll inputs
- Recruitment turnaround time
- Employee onboarding effectiveness
- Attendance and absenteeism management
- Employee grievance resolution
- Statutory compliance and documentation
- HRMS data accuracy
- Employee engagement and communication
- Retention and employee relations
- Factory manpower availability
- Timely completion of appraisal and confirmation processes
- HR reporting and MIS accuracy
- Implementation of HR policies and SOPs

1. Role Expectations

The HR Manager is expected to be a hands-on HR leader, not limited to administrative activities. The person should be capable of independently managing daily HR operations while working closely with the Head of HR and management on strategic and organizational requirements. The role requires regular interaction with employees at all levels and the ability to balance employee experience, business requirements, operational discipline, and statutory compliance.

A candidate with strong manufacturing/factory HR exposure, good knowledge of labour compliance, practical HRMS experience, and the ability to independently handle employee relations and HR operations will be preferred.

Work Location: Manjeri, Malappuram, Kerala

Reporting: Head of HR

Department: Human Resources

Pay: ₹32,000.00 - ₹35,000.00 per month

Benefits

- Paid sick time
- Provident Fund

Work Location: In person

📌 HR Manager (Manjeri)
🏢 Lagnuvo
📍 Manjeri