Designation: HR Executive

Department: Human Resources

Reporting To: HR Manager / Assistant Manager – HR

1. Job Purpose

To manage and support day-to-day HR operations, including recruitment, employee onboarding, attendance and leave management, payroll coordination, employee engagement, statutory compliance, employee records, and general HR administration. The role involves ensuring smooth HR functioning and adherence to company policies and applicable labour laws.
1. Key ResponsibilitiesA. Recruitment and Selection

- Coordinate the end-to-end recruitment process, including job postings, resume screening, interview scheduling, and candidate follow-ups.
- Coordinate with department heads to understand manpower requirements.
- Conduct initial candidate screening and schedule interviews with the concerned departments.
- Coordinate salary discussions, offer letters, and joining formalities.
- Maintain recruitment records and update the hiring status.

B. Employee Onboarding and Documentation
- Manage joining formalities for recent employees, including collection and verification of required documents.
- Prepare appointment letters, confirmation letters, promotion letters, and other HR-related documents.
- Maintain employee personal files and update employee master data.
- Coordinate employee induction and familiarise new joiners with company policies, rules, and procedures.
- Ensure timely completion of employee documentation and joining formalities.

C. Attendance, Leave and Payroll Coordination
- Monitor daily attendance, biometric records, late arrivals, early departures, and absenteeism.
- Maintain employee leave records and update leave balances.
- Verify attendance and leave data before sharing it with the Accounts/Payroll team for salary processing.
- Coordinate payroll inputs, including new joiners, exits, leave deductions, overtime, and other applicable adjustments.
- Maintain records of overtime, compensatory offs, and weekly offs as per company policy.
- Address employee queries related to attendance, leave, and salary slips.

D. Statutory Compliance and Employee Benefits
- Assist in maintaining compliance with applicable labour laws and statutory requirements.
- Coordinate employee registrations, additions, deletions, and updates related to PF, ESIC, and other applicable statutory benefits.
- Coordinate Group Mediclaim Insurance (GMC), Group Personal Accident Insurance (GPA), and other employee benefit schemes.




- Liaise with insurance providers, consultants, and other external agencies for employee-related matters and claims.
- Maintain statutory records and support the preparation of documents required for audits and inspections.

E. Employee Relations and Engagement
- Address employee queries, concerns, and grievances professionally and confidentially.
- Assist in implementing HR policies, procedures, and employee welfare initiatives.
- Organise employee engagement activities, festivals, celebrations, training sessions, and other company events.
- Coordinate birthday celebrations, employee recognition initiatives, and employee communication.
- Promote discipline, teamwork, and a positive work environment.

F. Performance Management and Employee Development
- Coordinate probation reviews, confirmation processes, and performance appraisal activities.
- Follow up with department heads for employee performance feedback.
- Assist in identifying training requirements and coordinating employee training programmes.
- Maintain training records and support employee development initiatives.

G. Employee Separation and Exit Formalities
- Coordinate resignation acceptance, notice period tracking, exit interviews, and clearance formalities.
- Prepare relieving letters, experience letters, and other separation-related documents.
- Coordinate full and final settlement inputs with the Accounts/Payroll team.
- Ensure the timely completion of exit documentation and updating of employee records.

H. HR Administration and General Responsibilities
- Maintain and update HR databases, employee records, and confidential documents.
- Prepare HR reports related to manpower, attendance, absenteeism, recruitment, attrition, and other HR activities.
- Coordinate employee uniform requirements, ID cards, and other HR-related facilities, wherever applicable.
- Handle HR correspondence, emails, notices, circulars, and employee communications.
- Coordinate with different departments and plant locations to ensure smooth HR operations.




- Ensure the confidentiality and security of employee information.
- Perform other HR-related duties assigned by the reporting manager.

1. Educational Qualification

- Graduate in any discipline.
- MBA/PGDM in Human Resource Management or a postgraduate qualification in HR will be preferred.

1. Experience

- 2–4 years of experience in HR operations or a similar HR role.
- Experience in a manufacturing or industrial organisation will be an added advantage.

1. Required Skills and Competencies

- Good communication and interpersonal skills.
- Strong organisational and coordination abilities.
- Knowledge of recruitment, onboarding, attendance, leave management, and payroll coordination.
- Basic understanding of applicable labour laws and statutory compliance.
- Proficiency in MS Excel, MS Word, email, and HRMS/attendance management systems.
- Good documentation, reporting, and record-keeping skills.
- Ability to handle confidential information with discretion.
- Problem-solving skills, attention to detail, and a proactive approach.
- Ability to coordinate effectively with employees, department heads, management, and external agencies.

1. Key Performance Indicators (KPIs)

- Timely closure of approved manpower requirements.
- Accuracy and timely completion of employee documentation.
- Accuracy of attendance, leave records, and payroll inputs.
- Timely completion of employee onboarding and exit formalities.
- Timely processing of employee benefit and insurance-related requests.
- Compliance with applicable statutory requirements and company policies.
- Timely resolution of employee queries and grievances.
- Effective execution of employee engagement and HR initiatives.
- Accuracy and timely submission of HR reports.

1. Authority and Accountability

The HR Executive will be responsible for executing assigned HR activities in accordance with company policies and procedures, maintaining accurate records, ensuring confidentiality, and escalating sensitive employee matters or policy exceptions to the reporting manager. Note: The HR Executive is expected to coordinate with all departments and plant locations to ensure consistent implementation of HR policies and smooth execution of HR operations.

Pay: ₹22,000.00 - ₹25,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Life insurance
- Provident Fund

Work Location: In person

📌 HR Executive (Pune)
🏢 SUPRABHA PROTECTIVE PRODUCTS
📍 Pune