Key Responsibilities

1. Talent Acquisition (Primary Responsibility)

- Manage the complete recruitment lifecycle from manpower requisition to employee

onboarding.

- Source candidates through job portals, social media, employee referrals, consultants,

and other recruitment channels.

- Screen resumes, conduct initial interviews, and shortlist suitable candidates.

- Coordinate interviews with hiring managers and ensure timely interview scheduling.

- Prepare offer letters, negotiate compensation within approved budgets, and

coordinate joining formalities.

- Maintain recruitment trackers, candidate databases, and recruitment MIS.

- Build and maintain a robust talent pipeline for current and future hiring needs.

- Coordinate campus drives, job fairs, and recruitment campaigns whenever required.

- Ensure a positive candidate experience throughout the recruitment process.

1. HR Administration

- Support employee onboarding and documentation.

- Maintain and update employee records, personnel files, and HR databases.

- Assist in issuing HR letters, appointment letters, ID cards, and other employee

documents.

- Coordinate joining, confirmation, transfers, resignations, and exit formalities.

- Maintain employee attendance, leave records, and HR reports.

- Support employee engagement activities and internal communications.

- Coordinate with payroll by providing accurate employee information.

- Ensure compliance with HR policies and maintain confidentiality of employee

records.

1. General Administration

- Manage day-to-day office administration activities.

- Coordinate housekeeping, pantry, office maintenance, and facility management.

- Maintain office stationery, consumables, and asset inventories.

- Coordinate with vendors for office supplies and administrative services.

- Monitor office utility expenses and maintain administrative records.





- Support meeting room arrangements and office event coordination.

- Ensure smooth functioning of office infrastructure and employee support services.

1. Travel Desk Management

- Arrange domestic and international air tickets, train tickets, hotel accommodations,

and local transportation for employees.

- Coordinate travel bookings strictly as per the company's Travel Policy and approved

budgets.

- Obtain necessary approvals before confirming bookings.

- Coordinate travel itineraries and communicate booking details to employees.

- Handle travel modifications, cancellations, and emergency travel requests.

- Coordinate with travel agencies, hotels, airlines, and transport vendors.

- Maintain travel booking records, invoices, and MIS reports.

- Verify travel bills and supporting documents before processing reimbursements.

1. Employee Coordination

- Act as the primary point of contact for employee travel and administrative queries.

- Assist employees with travel-related documentation and approvals.

- Coordinate with department heads for travel planning and logistics.

- Ensure employees adhere to company travel and reimbursement policies.

1. Compliance & Documentation

- Maintain records of travel expenses, vendor agreements, invoices, and approvals.

- Ensure proper documentation for audits and internal controls.

- Support HR and Administration audits by providing required records.

- Maintain confidentiality of employee and company information.

Key Performance Indicators (KPIs)

- Timely completion of travel bookings with approved budgets.

- Accuracy of HR documentation and employee records.

- Timely issuance of HR documents.

- Employee satisfaction with HR and travel support.

- Zero policy deviations in travel bookings.

- Timely closure of administrative requests.

- Vendor coordination and cost optimization.

- Accurate MIS and administrative reporting.

📌 HR & Admin Executive - Travel Desk (Ahmedabad)
🏢 Mantra Agri Solutions
📍 Ahmedabad