Front Office Executive

Location : Coimbatore

Type : ONSITE

Experience : 0-2 Years

Required Skills:

MS Office

:

The Front Office Receptionist is responsible for being the first point of contact for visitors, callers, and clients, ensuring the smooth operation of the offices daily activities. This role requires strong customer service skills, organizational abilities, and the ability to manage multiple tasks efficiently. The receptionist plays a vital role in maintaining a professional environment and supporting administrative staff with various office tasks.

Roles & Responsibilities:

- Greeting Visitors & Clients: Welcome visitors, clients, and employees with a friendly and qualified demeanor. Direct visitors to the appropriate department or individual.

- Answering Phone Calls:Answer incoming calls, screen and route them to the appropriate person or department. Take messages as necessary and ensure timely follow-up.
- Managing Appointments & Scheduling: Schedule and confirm appointments for clients and staff. Maintain meeting calendars and ensure that all appointments are logged correctly.

- Administrative Support: Provide administrative assistance such as filing, photocopying, and faxing. Prepare and distribute documents as required.

- Maintaining Office Environment: Ensure the reception area is clean, organized, and presentable.



Manage incoming and outgoing mail and packages.

- Managing Office Supplies: Track inventory and order office supplies as needed, ensuring the office is well-equipped.

- Handling Inquiries: Respond to inquiries via phone, email, or in-person, providing information or redirecting to appropriate personnel.

- Maintaining Records: Maintain accurate records of visitors, phone calls, and appointments. Keep confidential information secure.

- Other Tasks: Assist with special projects and perform other related tasks as assigned by management.

Skills & Qualifications:

- Communication Skills: Strong verbal and written communication skills with the ability to engage professionally with visitors, clients, and team members.

- Customer Service: Excellent customer service skills and a friendly, approachable attitude.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Computer Proficiency: Proficient in office software (e.g., MS Office) and office equipment (e.g., phone systems, printers).

- Attention to Detail: Ability to handle multiple tasks with accuracy and thoroughness.
- Professional Appearance: Maintain a professional appearance and demeanor.

📌 Front Office Executive (Coimbatore)
🏢 Primesource Consulting
📍 Coimbatore