Position: Front Office cum Admin Executive

Department: Administration / Human Resources

Location: Coimbatore

Employment Type: Full time

Experience: 1 to 4 years preferred

Qualification: Any Graduate; additional administrative or office management qualifications are an advantage.

Job Summary

We are looking for a professional, well-organized, and customer-oriented Front Office cum Admin Executive to manage reception activities, visitor coordination, telephone handling, and day-to-day administrative operations. The candidate should possess excellent communication skills, a pleasant personality, and the ability to handle multiple tasks efficiently.

Key Responsibilities

Front Office Operations

- Welcome and attend to visitors, guests, candidates, parents, and other stakeholders professionally.
- Handle incoming telephone calls, transfer calls to the appropriate departments, and take messages.
- Maintain visitor registers, appointment schedules, and meeting records.
- Coordinate meetings, interviews, and visitor appointments.
- Receive, sort, and distribute incoming and outgoing courier, mail, and documents.
- Ensure the reception area is neat, organized, and presentable at all times.

Administrative Support

- Maintain office records, files, registers, and documentation.
- Coordinate stationery, office supplies, housekeeping, and other facility requirements.
- Assist with data entry, document preparation, scanning, printing, and filing.
- Coordinate with internal departments for administrative requirements.




- Monitor office maintenance issues and coordinate with vendors and service providers.
- Support employee attendance records and other basic HR administrative activities, if required.
- Prepare daily reports and maintain confidentiality of organizational information.

Coordination and Communication

- Communicate effectively with employees, management, visitors, and external stakeholders.
- Support interview scheduling and candidate coordination.
- Assist management with routine administrative tasks and official correspondence.
- Perform other administrative duties assigned by the reporting manager.

Required Skills
- Excellent verbal and written communication skills in English.
- Good interpersonal skills and a skilled attitude.
- Basic computer knowledge, including MS Word, Excel, and email.
- Strong organizational and multitasking abilities.
- Good telephone etiquette and visitor management skills.
- Attention to detail and the ability to maintain records accurately.
- Punctuality, reliability, and a service-oriented approach.

Preferred Candidate Profile
- Previous experience in front office, reception, administration, or office coordination.
- Experience in an educational institution, hospital, corporate office, or service organization is an advantage.
- Professional appearance, courteous behaviour, and a positive attitude.
- Ability to coordinate independently and work effectively with multiple departments.

Interested candidates may share their updated CV along with current salary, expected salary, notice period, and contact details.

📌 Front Office Executive Administration Assistant (Coimbatore)
🏢 Cheran Foundation Trust
📍 Coimbatore