1. Once we receive the Petty cash Expenses need to Scrutinize it Expenses sheets.
2. Tracking Advances which is taken from Petty cash.
3. Getting Approvals from CFO.
4. Preparing Cheques for the same or NEFT form & getting NEFT form & cheque Signature's.
5. After getting approval for payment expenses will be booked in ERP as per accounting norms.
6. Dispatching the cheques to the respected branch/Deposit to the A/c & sending mails for the same.
Utility Payments & other Payments
1. Once we receive the bill as per the due dates making the payment.
2. Need to take approval from FM and CFO.
3. Need to take Cheque signature by sanjay sir.
4. Dispatching the Cheques to the respective Branches & sending mails for the same.
5. Passing only payment entries of Spanhealth Consulting Pvt ltd
6. Follow-up on utility bills
7. Making payments related to the Sanjay sir & Anu Madam personal expense through C/A
Service Vendor Payments
1. After getting the bills from the Vendor or from the branches need to check the bills if any TDS to be deducted.
2. Need to inform FM & should account in the ERP & make the payment as per the instruction
3.
Needs to prepare the cheques for the same & needs to get verify signature from FM and CFO & finally need to get signature from MD
4. Preparing NEFT/RTGS or dispatching the cheques to respected branch or the vendors.
Other General Payments
1. Prepare Outstanding Due report to CFO get his approval from him for payment process.
2. Local Nontrading Vendor Payment: As per CFO approval, preparing payments & communicate the vendor after payment for invoice details which is processed.
3. Professional Fees payment: Skilled charges booking & payment has to be done periodically to the Consultants.
Employees Expenses
1. After getting the expenses from branches/employees, needs to enter in the expenses control sheet.
2. Need to get it approved from CFO/CEO.
3. Pass the necessary entry in SAP.
4. As per the approval of CFO pls prepare the bank upload file.
5. Intimate to branches for the payment processed.
6. File the documents as per the approval/date sequence.