: Executive - Facilities

Position Overview: The Senior Executive - Facilities is responsible for overseeing and managing the day-to-day operations of facilities within an organization. They are responsible for ensuring that the facilities are well-maintained, safe, and conducive to the needs of employees and visitors. This role involves managing a range of functions, including facility maintenance, vendor management, space planning, budgeting, and coordinating facility-related projects.

Key Responsibilities

- Facility Operations and Maintenance:
- Oversee the operation and maintenance of buildings, equipment, and systems to ensure their efficient functioning.
- Coordinate and manage facility repairs, preventive maintenance, and inspections to address any issues promptly.
- Monitor the performance of facility systems, such as HVAC, electrical, plumbing, and security, and take corrective action when necessary.
- Maintain records of maintenance activities, equipment inventory, and warranties.

- Vendor Management
- Identify, evaluate, and select vendors and contractors for facility-related services, including maintenance, repairs, cleaning, security, and landscaping.
- Negotiate contracts and service agreements, ensuring compliance with quality standards and budgetary requirements.
- Manage vendor relationships, including conducting regular performance reviews and addressing any areas of concern.

- Space Planning and Utilization
- Collaborate with various stakeholders to determine space requirements and develop effective space plans.
- Optimize space utilization and ensure efficient layouts to maximize functionality and accommodate changing business needs.
- Coordinate office moves, reconfigurations, and renovations, ensuring minimal disruption to operations.

- Budgeting and Financial Management
- Assist in the development and management of the facility budget, including forecasting expenses and tracking costs.
- Monitor facility-related expenses and identify opportunities for cost optimization and efficiency improvements.




- Review and approve invoices, ensuring accuracy and adherence to budgetary guidelines.
- Health, Safety, and Compliance:
- Ensure compliance with health, safety, and environmental regulations, including fire safety, building codes, and emergency preparedness.
- Implement and monitor safety protocols, procedures, and training to maintain a secure and healthy work environment.
- Conduct regular inspections to identify potential hazards and ensure corrective actions are taken.

- Project Management
- Coordinate and manage facility-related projects, such as renovations, expansions, or equipment installations.
- Develop project plans, including timelines, budgets, and resource allocation.
- Collaborate with internal teams and external stakeholders to ensure successful project execution.

- Stakeholder Management
- Interact with internal stakeholders, including employees, department heads, and senior management, to understand their needs and address their concerns.
- Provide exceptional customer service and respond to facility-related inquiries in a timely manner.
- Communicate updates, changes, and relevant information to stakeholders regarding facility operations and projects.

Qualifications and Skills
- Bachelor's degree in facilities management, engineering, or a related field (preferred).
- Proven experience in facilities management or a similar role.
- Strong knowledge of building systems, maintenance practices, and facility operations.
- Familiarity with applicable local building codes, regulations, and industry standards.
- Excellent organizational and multitasking abilities.
- Strong problem-solving and decision-making skills.
- Effective interpersonal and communication skills.
- Proficiency in facilities management software and Microsoft Office Suite.
- Ability to manage multiple projects simultaneously and meet deadlines.
- Knowledge of sustainability practices and principles (desired).

Note: The above is a general outline of typical responsibilities and qualifications for the Senior Executive - Facilities role. Actual job requirements may vary depending on the specific organization and facility.

📌 Facility Executive (Bengaluru)
🏢 JLL
📍 Bengaluru