Company Description MEGH OVERSEAS PRIVATE LIMITED is an India-based company located in 6 Marutinandan Estate,tajpur road, changodar, Ahmedabad, Gujarat. Operating from a well-connected urban hub, the organization is positioned to participate in regional and international trade activities.

The company’s presence in Ahmedabad offers team members access to key commercial infrastructure and transport networks. MEGH OVERSEAS PRIVATE LIMITED provides opportunities for professionals interested in export operations, procurement, and supply chain roles in a growing business environment.

Role Description

Export Operations, Procurement & Supply Chain Manager

Position Objective To manage and coordinate the complete export supply chain of Megh Overseas Pvt. Ltd., including procurement, supplier management, inventory planning, production coordination, export documentation, logistics, shipment execution, and delivery to overseas customers.

The role is responsible for ensuring right product, right quantity, right quality, right cost and right time, while maintaining strong coordination between suppliers, warehouse, production, export sales, documentation, accounts, CHA, freight forwarders and overseas buyers.

1. Export Operations Management

* Manage the complete export order execution process from confirmed Purchase Order/Sales Order until shipment and delivery.
- Coordinate with Export Sales, Procurement, Production, Warehouse, Accounts, Documentation and Logistics teams.
- Review export orders for product, quantity, packaging, labelling, shipment terms, delivery timelines and special buyer requirements.
- Prepare and monitor shipment planning and dispatch schedules.
- Ensure all export shipments are executed within committed timelines.
- Monitor pending export orders and identify delays, shortages or operational issues.
- Maintain an export order execution tracker with clear responsibility and deadlines.
- Coordinate with CHA, freight forwarders, shipping lines, transporters and other logistics partners.
- Monitor container booking, stuffing, dispatch, documentation and shipment status.
- Ensure timely submission of shipping and export documents.
- Track shipment until vessel departure and delivery confirmation.
- Coordinate with buyers for shipment-related requirements and updates.
- Resolve operational issues related to shipment, documentation, shortage, damage, delays and delivery.

1. Procurement Management

* Prepare procurement plans based on confirmed export orders, sales forecasts, inventory levels and production requirements.
- Source food products, packaging materials, ingredients and other required materials.
- Identify and develop reliable suppliers.
- Obtain and compare quotations from multiple suppliers.
- Negotiate price, payment terms, MOQ, lead time, quality and delivery conditions.
- Issue Purchase Orders after proper approval.
- Maintain supplier-wise purchase records and performance history.
- Monitor purchase price fluctuations and market trends.
- Develop alternate suppliers for critical products to reduce supply risk.
- Ensure procurement is done at the right cost without compromising quality or delivery.
- Coordinate with suppliers for production and dispatch schedules.
- Follow up continuously on pending purchase orders.

1. Supplier Management

* Evaluate suppliers on price, quality, delivery, service and responsiveness.
- Maintain an approved supplier/vendor database.
- Conduct regular supplier performance reviews.
- Establish supplier scorecards and performance ratings.
- Negotiate annual/periodic commercial agreements wherever applicable.
- Resolve supplier quality, shortage, delay and pricing issues.
- Develop long-term relationships with strategic suppliers.
- Ensure suppliers comply with required food safety, quality, packaging and documentation standards.
- Identify opportunities for cost reduction through supplier consolidation and negotiation.

1. Inventory & Warehouse Coordination

* Monitor stock levels of finished goods, raw materials and packaging materials.
- Maintain minimum and maximum stock levels for critical items.
- Coordinate with warehouse supervisors for stock availability.




- Ensure FEFO/FIFO practices are followed wherever applicable.
- Monitor near-expiry and slow-moving inventory.
- Prevent stock-outs and unnecessary excess inventory.
- Conduct regular stock reconciliation with physical inventory.
- Coordinate stock transfers between warehouse, production and dispatch.
- Ensure proper batch, lot, manufacturing date and best-before tracking.
- Monitor inventory ageing and take corrective action.
- Coordinate monthly/periodic physical stock verification.

1. Production Planning Coordination

* Coordinate production planning based on export orders and inventory requirements.
- Share production requirements with the Production Department.
- Monitor production schedules and completion dates.
- Ensure required raw materials and packaging are available before production.
- Coordinate job cards and production priorities.
- Monitor production shortages, delays and quality issues.
- Ensure finished goods are available according to export dispatch schedules.
- Coordinate with QC for product release before dispatch.

1. Export Documentation Coordination

* Coordinate with the Export Documentation Team for preparation of export documents.
- Ensure shipping documents are accurate and submitted on time.
- Monitor preparation of:
- Commercial Invoice
- Packing List
- Shipping Bill
- Certificate of Origin
- Bill of Lading/Airway Bill
- Health/Fit-to-Export documents where applicable
- Fumigation Certificate
- Phytosanitary Certificate where applicable
- Insurance documents
- Buyer-specific declarations
- Other country/product-specific documents
- Verify critical commercial information before document submission.
- Coordinate with CHA and freight forwarders for customs clearance.
- Ensure discrepancies in export documentation are resolved immediately.
- Coordinate with Accounts for post-shipment documentation and export realisation requirements.

1. Logistics & Shipment Management

* Plan transportation from supplier/warehouse to port.
- Coordinate container availability and booking.
- Negotiate and monitor freight and transportation costs.
- Coordinate container stuffing and loading.
- Ensure correct quantity, packaging and loading sequence.
- Verify container condition before loading.
- Coordinate with CHA and freight forwarders for customs clearance.
- Track container movement until vessel departure.
- Monitor ETD, ETA and transshipment details.
- Maintain shipment-wise logistics cost records.
- Identify opportunities to reduce freight, transportation and handling costs.

1. Cost Control & Supply Chain Optimisation

* Monitor procurement, logistics, freight, warehousing and handling costs.
- Develop landed-cost analysis for products.
- Identify areas for cost reduction.
- Negotiate better supplier and logistics rates.
- Consolidate shipments wherever commercially practical.
- Improve container utilisation and loading efficiency.
- Reduce emergency procurement and premium freight.
- Monitor purchase-price variance.
- Prepare monthly supply-chain cost reports for management.
- Work towards improving gross margin through procurement and logistics optimisation.

1. Cross-Department Coordination

Maintain continuous coordination between: Export Sales → Procurement → Production → QC → Warehouse → Documentation → Accounts → CHA → Freight Forwarder → Transporter → Buyer
- Conduct daily operational coordination where required.
- Participate in daily 9:15 AM operational meetings.
- Review pending orders, procurement, production, stock and shipment status.
- Escalate critical delays immediately to senior management.
- Ensure proper handover between departments.
- Maintain clear maker-checker accountability.

1. Buyer & Customer Coordination

* Coordinate with Export Sales for buyer-specific operational requirements.




- Confirm product availability and shipment readiness.
- Provide accurate shipment status updates.
- Coordinate buyer documentation requirements.
- Handle operational queries related to shipment, packing, labelling and delivery.
- Support Export Sales in resolving customer complaints related to logistics or order execution.
- Maintain qualified communication with overseas customers whenever required.

1. MIS & Reporting

Prepare and submit regular reports covering:

Daily

- Pending export orders
- Procurement status
- Production status
- Stock availability
- Dispatch status
- Container/shipment status
- Documentation status
- Critical pending issues

Weekly

- Purchase order status
- Supplier performance
- Export shipment plan
- Inventory ageing
- Procurement cost analysis
- Logistics/freight status
- Delayed orders and corrective actions

Monthly

- Procurement value
- Purchase-price variance
- Inventory value
- Inventory ageing
- Supplier performance
- Freight and logistics cost
- Export shipment performance
- OTIF performance
- Cost-saving achieved
- Pending customer/order issues

1. KPI & Performance Parameters

The manager will be evaluated on:
- Export order OTIF % — On Time In Full
- Procurement on-time delivery %
- Supplier performance %
- Purchase cost savings
- Freight cost savings
- Inventory turnover
- Inventory ageing
- Stock-out percentage
- Export shipment delays
- Documentation error percentage
- Container utilisation %
- Procurement lead-time reduction
- Logistics cost per shipment/container
- Gross-margin improvement through procurement
- Number of critical supply-chain issues resolved
- Customer complaint resolution time

1. Compliance & Process Control

* Follow company SOPs and approval procedures.
- Ensure proper Purchase Order and Sales Order controls.
- Maintain maker-checker controls.
- Ensure procurement is supported by approved quotations and purchase approvals.
- Maintain complete supplier and shipment records.
- Ensure compliance with export, customs, food safety and buyer-specific requirements.
- Maintain confidentiality of supplier pricing, buyer information and company commercial data.
- Ensure all transactions are properly documented and traceable.

1. Team Management

* Lead and coordinate Procurement, Export Operations and Supply Chain team members.
- Allocate responsibilities and daily priorities.
- Review team performance.
- Conduct regular team meetings.
- Train team members on SOPs and operational processes.
- Ensure daily reports are submitted on time.
- Monitor employee productivity and accountability.
- Develop backup responsibilities for critical operational activities.
- Coordinate with HR/Admin for manpower requirements.

1. Problem Solving & Escalation

The manager will be responsible for identifying and resolving issues such as:
- Supplier delays
- Product shortages
- Production delays
- Quality rejection
- Packaging shortages
- Stock mismatch
- Container delays
- Freight increases
- Customs issues
- Documentation discrepancies
- Buyer-specific requirements
- Shipment delays
- Transit issues

Critical issues affecting customer commitments, financial exposure or shipment schedules must be escalated immediately to the Director/CEO.

Authority & Accountability The position will have responsibility for planning, coordination, follow-up and execution, while financial commitments and major commercial decisions will remain subject to the company’s approval matrix.

No supplier commitment, purchase order, price revision, freight commitment or exceptional expense should be made beyond the approved authority level without management approval.

Key Responsibility Statement

“From Purchase Order to Customer Delivery”

The Export Operations, Procurement & Supply Chain Manager will be accountable for ensuring that every export order moves smoothly through:

Order Confirmation → Procurement → Production → QC → Inventory → Packing → Documentation → Logistics → Customs → Shipment → Delivery with the objective of achieving 100% order visibility, minimum operational delays, optimum procurement cost, controlled inventory and on-time export delivery.

📌 Export Procurement operations and supply chain (Ahmedabad)
🏢 MEGH OVERSEAS PRIVATE
📍 Ahmedabad