Senior Executive – Warehouse & Operations

Company: Vetrina Healthcare Pvt. Ltd.

Department: Warehouse & Operations

Designation: Senior Executive – Warehouse & Operations

Experience: 3–5 Years

Location: As per company requirement

Reporting To: Operations / Supply Chain Manager

1. Job Purpose

The Senior Executive – Warehouse & Operations will be responsible for managing day-to-day warehouse operations, inventory control, dispatch planning, and coordination with vendors and distributors. The candidate should have hands-on experience in warehouse management, inventory planning, dispatch execution, and maintaining accurate stock records.
1. Key ResponsibilitiesWarehouse Operations

- Manage day-to-day warehouse activities, including receiving, storage, picking, packing, and dispatch of materials/products.
- Ensure proper storage and systematic arrangement of inventory.
- Maintain accurate stock records and ensure physical stock matches system records.
- Monitor stock levels and identify shortages, excess stock, and slow-moving/near-expiry inventory.
- Ensure proper handling of products as per company procedures and applicable quality requirements.
- Maintain proper documentation for all warehouse transactions.

Inventory Management & Control
- Monitor and control inventory levels to ensure optimum stock availability.
- Conduct regular physical stock verification and reconciliation with system records.
- Prepare inventory reports and highlight discrepancies to management.
- Coordinate with relevant departments for stock requirements and replenishment planning.
- Monitor batch-wise and expiry-wise inventory wherever applicable.
- Ensure proper FIFO/FEFO practices are followed as applicable.

Dispatch Planning & Execution
- Prepare daily/weekly dispatch plans based on customer, distributor, and business requirements.




- Coordinate with the Sales Team, Distributors, Vendors, Transporters, and internal departments for timely dispatch.
- Ensure orders are properly picked, packed, checked, and dispatched as per approved requirements.
- Coordinate with transporters/vendors for vehicle availability, dispatch schedules, and delivery timelines.
- Track dispatched materials and follow up for timely delivery.
- Maintain dispatch records, invoices, delivery documents, and other required documentation.
- Resolve dispatch-related issues and coordinate with concerned vendors/distributors for timely closure.

Vendor & Distributor Coordination
- Coordinate with vendors, distributors, transporters, and logistics partners regarding dispatch and delivery requirements.
- Follow up with distributors regarding order confirmation, delivery status, and pending requirements.
- Maintain professional relationships with vendors and logistics partners.
- Support resolution of shortages, damages, delays, and other delivery-related issues.

Reporting & Documentation
- Prepare daily, weekly, and monthly reports related to stock, inventory, dispatch, pending orders, and warehouse operations.
- Maintain proper records of inward and outward materials.
- Ensure timely updating of inventory and dispatch transactions in the ERP/system.
- Provide accurate operational data and reports to management.
- Ensure compliance with company SOPs and warehouse processes.

1. Educational Qualification





Preferred Qualification:

- B.Sc.
- B.E. / B.Tech. / Engineering background
- Other relevant Science / Technical qualifications may also be considered.

1. Experience

- 3–5 years of relevant experience in Warehouse, Operations, Supply Chain, Logistics, Inventory Management, or Dispatch.
- Candidates must have hands-on experience in dispatch planning and execution.
- Experience in coordinating with vendors, distributors, transporters, and internal teams is preferred.
- Experience in inventory control and stock management is essential.
- Experience in Pharmaceutical / Healthcare / FMCG / Manufacturing / Distribution industry will be an added advantage.

1. Required Skills

- Strong knowledge of warehouse and inventory management.
- Good understanding of dispatch planning and logistics operations.
- Strong coordination and follow-up skills.
- Good communication and interpersonal skills.
- Good analytical and problem-solving ability.
- Ability to manage multiple dispatches and priorities simultaneously.
- Good knowledge of MS Excel and ERP/software-based inventory systems.
- Robust attention to detail and accuracy.
- Ability to work independently and manage warehouse operations efficiently.

1. Key Performance Indicators (KPIs)

- Inventory accuracy and stock reconciliation.
- Timely execution of dispatches.
- Order fulfilment and dispatch accuracy.
- Reduction in dispatch delays and errors.
- Proper inventory control and stock availability.
- Timely vendor, transporter, and distributor coordination.
- Accurate and timely MIS/reporting.
- Compliance with warehouse SOPs and company processes.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Executive - Warehouse Operations (Jejuri)
🏢 Vetrina Healthcare
📍 Jejuri