Department:

Talent Development

Team

Personnel Management Team

Company/Location:

ONESEA SHIP MANAGEMENT PRIVATE LIMITED

Reports to:

Deputy Manager-Personal Management

Position Description:

The Senior Executive – Personnel Management Team supports the Deputy Manager of ONESEA SHIP MANAGEMENT PRIVATE LIMITED in handling day-to-day administration for the assigned vessels. This role includes crew scheduling, travel coordination, joining/sign-off formalities, and verification of crew certificates and documentation. The Senior Executive liaises directly with seafarers on contract terms and queries, maintains accurate crew records, and guides junior Executives within the team.

Primary Responsibilities:

- Handles day-to-day administration for assigned vessels, including crew scheduling, travel coordination, and joining/sign-off formalities.
- Verifies crew certificates, medical fitness reports, visas, and other joining documents prior to deployment.
- Liaises directly with seafarers on contract terms, allotments, and queries; escalates unresolved issues to the Deputy Manager.
- Maintains accurate records and updates the crew management system (ERP) in real time.
- Coordinates with the travel desk/agents for flight bookings and port agent arrangements for crew changes.




- Supports the Deputy Manager in crew relief planning and maintaining crew availability trackers.
- Guides and reviews the day-to-day work of junior Executive within the team.
- Assists in preparation of routine reports, trackers, and checklists as directed by the Deputy Manager.

Compliance:

- Ensures assigned crew documentation complies with RPSL, STCW, and flag state requirements prior to joining.
- Supports the Deputy Manager in readiness for internal and external audits.

Requirements:

- Graduate in any discipline.
- Minimum 3 years of experience in crewing/ administration.
- Solid working knowledge of RPSL and crew documentation requirements.
- Good communication and interpersonal skills.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
- Attention to detail and ability to work to deadlines.

Additional Desired Qualifications:

- Prior experience mentoring or guiding junior team members.
- Familiarity with container vessel crewing requirements.

Job Demands and/or Physical Requirements:

- Able to work under pressure during peak crew-change periods.
- Must be available to respond to urgent crew matters outside standard hours when required.

📌 Executive/Sr. Executive_Personnel Management Team (Maharashtra)
🏢 Onesea Solutions Pte
📍 Maharashtra