Role & responsibilities

1. Housekeeping & Facility Management

- Supervise housekeeping staff and ensure cleanliness and hygiene across classrooms, corridors, washrooms, reception areas, and common spaces.
- Prepare housekeeping schedules and monitor daily cleaning activities.
- Ensure classrooms and facilities are ready before the start of academic sessions.
- Monitor the availability of cleaning materials and maintain housekeeping records.
- Report maintenance issues related to electrical equipment, furniture, plumbing, and other facilities, and ensure timely resolution.
- Ensure compliance with campus cleanliness, safety, and hygiene standards.

1. Books & Study Material Distribution

- Coordinate the receipt, storage, and distribution of books, modules, and study materials to students.
- Maintain accurate records of stock received, issued, and available in inventory.
- Ensure timely distribution of study materials as per academic schedules and student requirements.
- Coordinate with the stores team, academic operations team, and respective building in-charges for material movement and distribution.
- Ensure all material entries are updated accurately in the designated software or inventory system.
- Conduct periodic physical stock verification and report discrepancies, shortages, or damaged materials.
- Ensure proper storage and security of books and other academic materials.

1. Student Discipline Management

- Maintain student discipline within the campus, classrooms, corridors, and common areas.
- Monitor student movement during entry, exit, breaks, and class transitions.
- Ensure students follow institute rules, timings, dress code (where applicable), and campus discipline guidelines.
- Address routine student discipline issues professionally and escalate serious or repeated violations to the concerned academic or administrative authorities.




- Coordinate with faculty and academic operations teams to ensure smooth classroom functioning.
- Monitor unauthorized movement, overcrowding, and other activities that may disrupt the academic environment.
- Support student safety and ensure incidents are reported promptly to the appropriate authorities.

1. Administrative & Operational Support

- Manage daily administrative activities and ensure the smooth functioning of the assigned building or campus.
- Maintain records of housekeeping attendance, maintenance requests, material distribution, and administrative activities.
- Coordinate with faculty, academic operations, security, housekeeping, and stores teams.
- Monitor classroom readiness, seating arrangements, furniture, lighting, ventilation, and other essential facilities.
- Ensure proper utilization of campus resources and minimize wastage.
- Support academic events, examinations, admission activities, and other institute programs.
- Prepare daily or periodic operational reports and submit them to the reporting manager.

1. Safety & Compliance

- Ensure compliance with institute policies, safety protocols, and administrative procedures.
- Monitor emergency exits, fire safety equipment, and other essential safety arrangements.
- Ensure incidents, facility hazards, and student safety concerns are reported and addressed promptly.
- Maintain confidentiality of institute records and follow established reporting procedures.

Preferred candidate profile Required Skills & Competencies

- Strong administrative, coordination, and team management skills.
- Ability to supervise housekeeping and support staff effectively.
- Good communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Basic knowledge of MS Excel, email, and inventory or administrative software.
- Ability to manage student discipline professionally and calmly.
- Problem-solving ability and a proactive approach to operational issues.
- Willingness to work in a quick-paced educational environment.

📌 Executive/Senior Executive - Admin/Building Incharge (Hyderabad)
🏢 ALLEN CAREER INSTITUTE
📍 Hyderabad