Key Responsibilities

- Prepare and process customer invoices accurately and within the defined timelines.

- Review job files, estimates, costs, revenue, and supporting documents before billing.

- Ensure billing is done as per agreed customer rates, contracts, and applicable tax requirements.

- Prepare and share draft invoices with customers for approval wherever required.

- Follow up with Operations/Customer Service teams for missing documents, costs, approvals, and billing inputs.

- Monitor Ready for Billing, billed, and unbilled jobs and ensure timely billing.

- Coordinate with the team for job closure after billing and ensure all required parameters are completed.

- Verify credit notes, supplementary invoices, and billing adjustments before processing.

- Maintain billing MIS and provide regular reports on pending billing, unbilled jobs, and billing status.

- Identify billing discrepancies and coordinate with relevant teams for timely resolution.

- Ensure proper documentation and compliance with company billing and accounting processes.

- Support reconciliation of billing data with the system and customer records.





- Coordinate with Accounts/Finance and Operations teams for billing-related issues.

Required Skills

- Valuable knowledge of billing, invoicing, GST, and basic accounting concepts.

- Experience with ERP/billing software; knowledge of logistics/EXIM billing will be an advantage.

- Good working knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, and basic data analysis.

- Strong attention to detail and accuracy.

- Good communication and coordination skills.

- Ability to manage multiple tasks and meet strict billing deadlines.

- Ability to identify discrepancies and take ownership of resolving billing issues.

Key Performance Areas

- Timely and accurate billing.

- Reduction of billing errors and unnecessary credit notes.

- Timely clearance of unbilled/Ready for Billing jobs.

- Accurate billing as per agreed rates and customer requirements.

- Timely job closure after billing.

- Proper maintenance of billing MIS and reports.

📌 Executive - Billing (Mumbai)
🏢 Express Global Logistics
📍 Mumbai