Core Duties

- Diary and calendar: Schedule meetings, site visits, inspections and review meetings; flag clashes; send reminders; arrange travel and logistics.
- Drafting and correspondence: Draft and type official letters, notes, office memorandums, minutes of meetings and replies, in correct government format (English and Hindi).
- File and dak management: Receive, register and track dak; maintain physical and digital files; follow up on pending references, parliamentary questions, RTI matters and court cases with the concerned section or division.
- Email handling: Monitor the official mailbox, sort by priority, draft replies for approval, forward to the right officers, and keep a tracker of pending replies.
- Follow-up and tracking: Keep a status tracker of tasks assigned to Executive Engineers and Assistant Engineers (work orders, billing, maintenance, AV/technology upgrades) and remind the officer of deadlines.
- Meeting preparation: Compile briefing material,



agenda and previous action-taken points before reviews with the Ministry, CPWD headquarters and the Circle's divisions.
- Documentation and reports: Prepare presentations (PowerPoint), Excel trackers and monthly progress reports; scan, organise and retrieve documents quickly.
- Coordination: Act as the first point of contact for callers, contractors, other departments and visitors, while handling confidential matters discreetly.
- Confidentiality: Handle sensitive files, vigilance matters and personal communication with strict discretion.
- Typing speed of 40 wpm in English and 30 wpm in Hindi, with shorthand preferred.
- Strong command of MS Office (Word, Excel, PowerPoint), email, and Google Workspace.
- Valuable written English and Hindi
- To handle personal business assignments also

Pay: ₹22,000.00 - ₹25,000.00 per month

Shift availability

- Day Shift (Required)

Work Location: In person

📌 Executive Assistant to the Chief Engineer (Delhi)
🏢 India Engineering Services
📍 Delhi