? – Executive Assistant to Managing Director

Location: Mumbai (Chembur HQ – candidates must reside within Thane–Borivali–Kharghar belt)

Compensation: Competitive (up to ₹10,00,000 per annum)

Reports to: Managing Director

Experience Required: 2–5 years in Real Estate (department coordination, project/site support)

Working Days & Timings: Six days a week, 9:30 AM – 6:30 PM (2nd & 4th Saturdays off)

? Role Overview The Executive Assistant will support the Managing Director’s Office by maintaining disciplined administration, reliable task follow‑up, and seamless coordination across departments and project sites. This role demands strong organizational skills, discretion, and the ability to manage multiple priorities in a dynamic real estate workplace.

?️ Scope & Accountabilities

Task Management & Follow‑up

- Maintain central action tracker for all MD‑assigned tasks.
- Record project, owner, priority, due dates, dependencies, and status.
- Send reminders, obtain updates, and revise tracker with audit trail.
- Escalate overdue/critical tasks with reasons and revised closure dates.
- Verify completion through evidence (documents, photos, approvals).

Administration & Executive Office Support

- Manage calendar, meetings, conference calls, visitors, travel, and site visits.
- Prepare agendas, folders, attendance lists, and follow‑up documents.
- Draft routine emails, reminders, letters, and minutes of meetings.




- Maintain confidential files (digital & physical) with version control.
- Track documents requiring signature/approval and maintain proof of dispatch.

Real Estate Project Coordination

- Collect updates from project Site
- Coordinate with BD, Legal, Liaison, Architecture, Engineering, Civil, MEP, Interiors, Purchase, Contracts, Accounts, Sales, CRM, Facility Management, HR, Quality & Safety teams.
- Update milestone, approval, procurement, construction, sales, collection, and handover trackers.
- Arrange site‑review meetings and maintain photo‑backed closure lists.
- Escalate safety incidents, legal notices, customer escalations, or work stoppages immediately.

? Competencies & Key Attributes

- Proficiency in Excel, Word, PowerPoint .
- Excellent written & verbal communication skills.
- Strong interpersonal, organizational, and planning skills.
- Tech‑savvy: able to handle iPhone/MacBook calendars, reminders, screen sharing.
- Ability to multitask, prioritize, and maintain confidentiality.
- Presentable, professional demeanor; comfortable attending events and site visits.

? Target Profile

- Education: Graduate/Postgraduate (MBA/PGDM preferred)
- Experience: 2–5 years in Real Estate with knowledge of department coordination and site‑level operations.
- Attributes: Professional, discreet, proactive, and able to handle high‑profile responsibilities.

📌 Executive Assistant to Managing Director (Mumbai)
🏢 HRALWAYS
📍 Mumbai