– EXECUTIVE ASSISTANT

Company: Studio 5 Design

Job Summary The Executive Assistant will provide administrative, organizational, and coordination support to the executive team. The role involves managing schedules, coordinating meetings, handling communication, preparing documents, maintaining records, and ensuring smooth day-to-day operations.

Key Responsibilities

- Calendar Management: Manage schedules, meetings, appointments, and travel arrangements for executives.
- Communication Management: Handle calls, emails, correspondence, and follow-ups on behalf of the executive team.
- Document Preparation: Prepare, edit, and proofread reports, presentations, and official documents.
- Meeting Coordination: Arrange meetings, prepare agendas, maintain meeting minutes, and coordinate follow-up actions.
- Travel Arrangements: Organize travel bookings, accommodation, transportation, and visa processing when required.
- Relationship Management: Maintain professional relationships with clients, business partners, and internal teams.
- Confidentiality: Handle sensitive company and executive information with discretion.
- Data and Record Management: Maintain organized records, databases, documents, and files.
- Special Projects: Assist the executive team with special assignments and administrative tasks.
- Proactive Support: Anticipate requirements, prioritize tasks, and ensure timely completion of responsibilities.

Candidate Requirements
- Education: Bachelor's degree or equivalent qualification in Business Administration, Management, or a related field preferred.
- Experience: Proven experience as an Executive Assistant or in a similar administrative role.
- Communication Skills: Excellent verbal and written communication skills.
- Organizational Skills: Strong time-management, planning, and multitasking abilities.




- Technical Skills: Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and other office tools.
- Adaptability: Ability to work in a fast-paced environment and manage changing priorities.
- Problem-Solving: Strong analytical and decision-making skills.
- Interpersonal Skills: Ability to coordinate effectively with people at all organizational levels.
- Professionalism: A skilled attitude, proactive approach, and ability to maintain confidentiality.

Office Rules and Regulations
- Office Timings: 9:45 AM to 6:30 PM. Employees are expected to be working by 10:00 AM.
- Late Attendance: Late marks will be counted after 10:00 AM, with half-day absence recorded for each late mark, as per the company's stated policy.
- Attendance and Permission: Employees must obtain permission from Dhanashree Ma'am, Sachin Sir, and their respective team leaders (Taruna Ma'am and Amita Ma'am) before taking leave, arriving late, leaving early, or taking a half-day. The update must also be shared in the designated group.
- Emergency Leave: Employees must speak directly with Dhanashree Ma'am and Sachin Sir and update the group with details of the leave approval.
- Half-Day Timings: 9:45 AM to 2:00 PM or 2:00 PM to 6:30 PM.
- Paid Leave: One paid leave per month.
- Joining Documents: Submit a soft copy of the Aadhaar card, PAN card, and two photographs along with the joining kit.
- Travel Reimbursement:



Travel expenses are accepted only for bus, train, and shared auto. Expenses must be recorded in the office travel book the following day. This rule does not apply to site employees.
- Early Departure: Employees leaving early with permission will have deductions calculated according to the hours missed. Leaving without permission may be treated as a half-day absence. Employees must punch their attendance before leaving, whether going home or to a site.
- Break Timings: Lunch break is from 1:30 PM to 2:10 PM, and tea break is from 4:10 PM to 4:30 PM. Employees must resume work by 2:10 PM.
- Site Attendance: Site execution personnel and other employees visiting sites must update their in-time and out-time in the designated group and share live location as required.
- Expense Submission: Travel and other reimbursement claims must be submitted by the 30th of each month. Late submissions may not be considered.
- Leave Application Notice:
- One day of leave: Apply at least 3 days in advance.
- Three days or more: Apply at least 7 days in advance.
- Seven days or more: Apply at least 20 days in advance.
- Sunday and Holiday Work: Employees working on Sundays or holidays must update their in-time, out-time, and live location in the Studio 5 group. Payment will be considered based on recorded live-location timings: 1–4 hours will count as a half-day, and more than 4 hours as a full day.
- Overtime: There is no provision for overtime.
- Policy Changes: Management reserves the right to amend these rules and regulations as required.

Contact Information Email: [email protected]

Website: www.studio5india.com

Instagram: https://www.instagram.com/studio5india/

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Matunga)
🏢 Studio 5 India
📍 Matunga