Key Responsibilities

Calendar & Meeting Management

- Proactive Calendar Ownership: Manage and optimize the Director’s complex daily schedule, troubleshoot scheduling conflicts dynamically, and allocate adequate preparation buffers.
- Meeting Coordination: Organize internal and external meetings, board reviews, and town halls. Book venues, set up required audio/visual technology, and coordinate hospitality logistics.
- Documentation & Briefings: Prepare detailed meeting agendas, compile pre-reading materials, take highly accurate minutes of meetings (MoM), and rigorously track action items for follow-up.

Communication & Gatekeeping

- Liaison & Gatekeeping: Serve as a strategic communication conduit between the Director and department heads, clients, partners, and vendors.
- Correspondence & Formatting: Screen incoming calls, emails, and physical mail. Draft, proofread, and format skilled memos, presentation slides, internal announcements, and reports.
- Confidentiality:



Securely manage highly sensitive corporate data, personnel records, and executive discussions with flawless discretion.

Travel & Expense Logistics

- Itinerary Design: Coordinate comprehensive domestic and international travel itineraries, including multi-city flight bookings, visa coordination, hotel lodging, and ground transportation.
- Expense Tracking: Reconcile business expenditures, track corporate credit card transactions, and file timely monthly expense reports.

Operations & Special Projects

- Project Oversight: Help track cross-department milestones and deadlines under the Director’s purview.
- Process Optimization: Review existing office procedures and introduce structured digital filing systems or software to improve operational efficiency.

Pay: ₹35,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Dasna)
🏢 Ecotone Acoustics Private
📍 Dasna