About the Role

We are looking for a highly organised, proactive and dependable Executive Assistant to work closely with the CEO, managing executive priorities, communication, stakeholder coordination, business tracking and strategic initiatives.

Key Responsibilities

Strategic, administrative, and cross-functional leadership support.

CEO Office & Executive Support

- Manage the CEO’s calendar, appointments, meetings, priorities and daily schedule.
- Coordinate with clients, business partners, senior management, government/industry stakeholders and other key contacts.
- Prepare agendas, pre-reads, presentations, reports and Minutes of Meetings; track decisions and ensure action-item closure.
- Anticipate the CEO’s requirements and ensure information/resources are available in advance.
- Prioritise urgent requests and ensure smooth information flow to/from the CEO.

Communication & Stakeholder Management
- Draft and manage emails, letters, memos, presentations and other communication on behalf of the CEO.
- Manage the CEO’s professional social media presence, including content coordination, posting, engagement and responses.
- Handle phone calls, messages, correspondence and follow-ups professionally.
- Coordinate internal and external communication and follow up on commitments, deliverables and timelines.
- Effectively negotiate and communicate with stakeholders across levels.

Business & Cross-Functional Coordination
- Coordinate with Sales, Operations, Finance, Logistics, HR and other teams on priorities and deliverables.
- Maintain trackers for projects, deadlines, approvals and pending actions.
- Monitor business initiatives, identify bottlenecks and flag pending decisions.
- Support business reviews and strategic discussions through research,



data gathering and information preparation.
- Support expansion and other business initiatives through research, coordination, documentation and follow-ups.
- Ensure key priorities remain aligned with timelines and organisational goals.

Travel, Events & Meetings
- Manage end-to-end business travel: flights, accommodation, transportation, itineraries and schedules.
- Coordinate the CEO’s conferences, industry events, client meetings and official engagements.
- Support internal events, leadership meetings, investor/business meetings and strategic presentations.

Administrative & Operational Support
- Manage expense statements, reimbursements, approvals, vendor coordination and related documentation.
- Maintain organised records, reports, business documents and correspondence.
- Ensure timely completion of CEO-office administrative requirements.
- Support presentations, reviews, business planning and other requirements assigned by the CEO.

Confidentiality & Skilled Conduct
- Handle confidential business, financial, strategic and personal information with complete discretion.
- Maintain professionalism with leadership, clients, partners, vendors and employees.
- Exercise sound judgement while handling sensitive information and communication.

Required Skills & Qualifications
- Bachelor’s degree in Business Administration, Management,



Commerce or a related field required; MBA or equivalent postgraduate qualification preferred.
- 2–10 years of relevant experience in Executive Assistant, Personal Assistant, Founder’s Office, CEO Office, Management Trainee or similar roles.
- Experience working directly with a CEO, Founder, CXO or senior leadership preferred.
- Excellent English communication, drafting and interpersonal skills.
- Strong negotiation, stakeholder management, coordination and follow-up skills.
- Excellent organisational, multitasking and time management skills, with strong attention to detail.
- Proficiency in MS Office/Google Workspace, especially Excel/Sheets, Word/Docs, PowerPoint/Slides, email and calendar tools.
- Ability to analyse information, structure problems and present information clearly.
- Ability to work independently with accountability, minimal supervision and tight deadlines.
- Strong discretion and ability to handle confidential business information.
- Prior exposure to corporate executive operations and senior management support.

Preferred Candidate Profile
- Highly organised, disciplined, proactive and dependable.
- Sharp, confident and professional in communication.
- Strong ownership, follow-through and closure mindset.
- Able to anticipate requirements and work proactively.
- Comfortable managing multiple departments, senior stakeholders and changing priorities.
- Solution-oriented with a structured approach to problem-solving.
- Mature and confident in stakeholder communication and negotiation.
- Comfortable operating in a fast-paced environment.

Email Application Option You may also email your updated resume directly with your current CTC, expected CTC, notice period, and relevant CEO/senior leadership experience to [email protected].

📌 Executive Assistant to CEO (Delhi)
🏢 TAR EcoInfra
📍 Delhi