Executive Assistant to Partner

Arora Shekhar & Company | Practicing Company Secretaries

Location: New Delhi

Employment Type: Full-time

About the Firm

Arora Shekhar & Company is a boutique firm of Practicing Company Secretaries advising startups, VC-backed companies, multinational companies and established businesses on corporate governance, secretarial compliance, transactions, due diligence, corporate restructuring and regulatory matters.

Role Overview

We are looking for a proactive, organised and detail-oriented Executive Assistant to the Partner to support the Partner in managing client communication, meetings, documentation, follow-ups and day-to-day office coordination.

The ideal candidate should be comfortable working in a professional services environment, handling multiple assignments simultaneously and ensuring that important tasks and follow-ups do not get missed.

Key Responsibilities

1. Partner Support

- Manage the Partner's calendar, meetings and appointments.
- Coordinate internal and external meetings with clients, lawyers, consultants and other professionals.
- Prepare meeting agendas, notes and action points.
- Track commitments and follow up on pending actions.
- Maintain a structured list of important deadlines and follow-ups.

2. Client Coordination

- Coordinate with clients for documents, information, approvals and signatures.
- Send follow-up emails and reminders as required.
- Maintain a tracker of pending information and deliverables.
- Coordinate with clients for meetings and calls.
- Ensure timely escalation of matters requiring the Partner's attention.

3. Documentation & Correspondence

- Draft routine emails,



letters, meeting invitations and follow-up communications.
- Prepare and maintain client correspondence and records.
- Assist in preparing presentations, reports, trackers and other business documents.
- Maintain proper digital filing and organisation of documents.

4. Office Coordination

- Coordinate with team members on ongoing assignments.
- Track status of important assignments and deliverables.
- Assist in maintaining the firm's internal task and project trackers.
- Coordinate with external consultants, lawyers, accountants and other professionals.
- Assist with basic office administration and vendor coordination.

5. Billing & Administrative Support

- Coordinate with the accounts team regarding invoices and outstanding payments.
- Maintain a tracker of client billing and payment follow-ups.
- Assist in preparing fee proposals and engagement-related documentation.
- Coordinate collection of documents required for billing and invoicing.

6. Technology & AI-enabled Working

- Use tools such as Microsoft Office / Google Workspace / Zoho applications for day-to-day work.
- Maintain digital trackers and databases.
- Use AI tools such as ChatGPT for drafting, summarisation, research assistance and productivity, wherever appropriate.




- Maintain confidentiality while handling client and firm information.

Desired Skills
- Excellent written and verbal communication skills.
- Strong organisational and follow-up skills.
- Good command of MS Word, Excel and PowerPoint / Google Workspace.
- Ability to draft professional emails independently.
- Good attention to detail.
- Ability to manage multiple tasks and deadlines.
- Professional appearance and communication etiquette.
- Ability to maintain strict confidentiality.
- Comfortable working with technology and AI tools.

Qualification & Experience
- Graduate in any discipline.
- 1-2 years of experience as an Executive Assistant, Personal Assistant, Office Coordinator, Executive Secretary or similar role.
- Experience in a professional services firm, law firm, consulting firm, CA/CS firm or corporate environment would be an advantage.

What We Are Looking For The right candidate should be someone who:
- Takes ownership rather than waiting for instructions.
- Is excellent at follow-ups.
- Can independently organise the Partner's schedule and priorities.
- Is comfortable communicating with senior clients.
- Can maintain trackers and ensure closure of pending tasks.
- Has robust attention to detail.
- Is willing to learn and use technology to improve efficiency.

How to Apply Interested candidates may share their CV along with their current and expected compensation and notice period.

Subject: Application – Executive Assistant to Partner

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant/Office Manager (Malviya Nagar)
🏢 Arora Shekhar
📍 Malviya Nagar