Role Overview

We are seeking a highly organized, proactive, and strategic Executive Assistant to support the CEO and CHRO. This role requires exceptional administrative capability, stakeholder management, confidentiality, and the ability to operate in a rapid-paced leadership environment. The EA will act as a key coordination hub for leadership priorities, communication, and organizational initiatives.

Key Responsibilities

1. Executive Calendar &
- Meeting Management

- Manage and optimize the CEO &
- CHROs calendars, scheduling meetings, leadership reviews, and strategic discussions.

- Prioritize appointments and resolve scheduling conflicts efficiently.

- Coordinate internal and external meetings across multiple stakeholders.

- Ensure meeting preparedness by sharing agendas, background material, and briefing notes.

1. Travel &
- Logistics Management

- Plan and manage domestic and international travel arrangements including flights, accommodation, visas, and ground transportation.

- Prepare detailed travel itineraries and ensure seamless coordination during travel.

- Handle travel reimbursements and expense reporting.

1. Meeting Coordination &
- Documentation

- Organize leadership meetings, board discussions, HR leadership meetings, and cross-functional reviews.

- Record and circulate Minutes of Meeting (MoM) and track action items to closure.

- Follow up with stakeholders to ensure timely completion of deliverables

1. Leadership Communication &
- Stakeholder Coordination





- Act as a point of contact between leadership and internal/external stakeholders.

- Draft emails, presentations, and internal communications on behalf of the CEO/CHRO.

- Coordinate with leadership teams, HR heads, and business leaders across departments.

1. Event &
- Engagement Management

Plan and coordinate key internal events and leadership engagements including:

- Leadership offsites

- Townhalls

- Team celebrations and milestone events

- Employee birthdays & work anniversaries

- Festival celebrations across offices

Manage logistics, vendors, budgets, and execution for these initiatives.

1. Strategic &
- Operational Support

- Support the CEO and CHRO in strategic projects and initiatives.

- Assist with preparation of leadership presentations, dashboards, and reports.

- Track key initiatives, priorities, and follow-ups across departments.

- Conduct basic research and compile insights to support decision-making.

1. Information &
- Document Management

- Maintain confidential files, leadership documents, and reports.

- Organize digital documentation and ensure easy retrieval.

- Manage sensitive information with a high level of discretion.

1. Process &
- Efficiency Improvement

- Identify opportunities to improve leadership workflows and coordination processes.

- Implement tools or systems to improve scheduling, documentation, and communication

Key Competencies

- Stakeholder management • Time management & prioritization • Discretion & confidentiality • Problem solving • Strategic thinking • Proactive execution

📌 Executive Assistant (Mumbai)
🏢 Nykaa
📍 Mumbai