Role Summary

We are seeking a highly organized, discreet, and proactive Executive Assistant to provide seamless, high-level support to our CEO. This role goes beyond traditional administrative tasks; you will serve as a trusted partner, the primary point of contact for internal and external stakeholders, and a critical anchor for the CEO’s daily workflow, schedule, and strategic initiatives.

The ideal candidate possesses exceptional emotional intelligence, impeccable attention to detail, and the ability to thrive in a fast-paced, high-stakes environment with minimal supervision.

Key Responsibilities1. Calendar & Time Management

- Manage the CEO’s complex, dynamic calendar with acute prioritization, anticipating conflicts, changes, and travel requirements.
- Evaluate meeting requests against the CEO’s strategic goals and company priorities, acting as a rigorous gatekeeper.
- Ensure the CEO is fully prepared for every meeting, speaking engagement, or board session by compiling briefs, agendas, and background materials in advance.

1. Communication & Stakeholder Management

- Serve as the primary liaison between the CEO's office and internal teams, board members, investors, clients, and external partners.
- Draft, edit, and proofread correspondence, emails, newsletters, reports, and presentations on behalf of the CEO.
- Handle confidential and sensitive information with absolute discretion and skilled judgment.

1. Travel & Logistics

- Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries,



factoring in seamless execution and contingency planning.
- Manage expense reporting and reconciliation for the CEO in a timely and accurate manner.

1. Project & Meeting Coordination

- Coordinate logistics for executive leadership meetings, board meetings, and company-wide town halls, including venue booking, catering, and tech setup.
- Track and follow up on key action items and deliverables assigned by the CEO to leadership team members to ensure accountability.

Qualifications & Competencies
- Experience: Minimum of [3–5+ years] of experience supporting C-suite executives (ideally a CEO, Founder, or Managing Director) in a fast-growing corporate or high-pressure environment.
- Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
- Technical Proficiency: Advanced mastery of G-Suite, Microsoft Office Suite (Word, Excel, PowerPoint), calendar management tools (Outlook/Google Calendar), and virtual collaboration platforms (Zoom/Teams).
- Communication: Exceptional written and verbal communication skills with a polished, professional demeanor.

Core Soft Skills
- Proactive Problem Solving: A "no surprises" mindset with the ability to anticipate needs, troubleshoot bottlenecks, and think two steps ahead.
- Discretion & Integrity: Unwavering commitment to maintaining confidentiality regarding sensitive corporate and personal matters.
- Grace Under Pressure: Ability to remain calm, adaptable, and focused in high-stress, rapidly changing situations.

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant to CEO (Noida)
🏢 Narayan industries Global
📍 Noida