Our client is looking for a proactive, organised and ambitious Events Assistant to join our current events team, supporting the launch and delivery of a new portfolio of high-impact conferences for the downstream oil and gas industry .

This is an exciting opportunity to join a growing international events business and play a key role in bringing a new Indian event to market. Working closely with the Event Director and Event Producer , you will support the planning, production, and operational delivery of a high-profile B2B conference, bringing together senior leaders and decision-makers from across India’s downstream oil and gas value chain.

From research and pre-event planning through to delegate management, speaker and sponsor coordination and on-site delivery, you will be at the heart of the event. You’ll gain hands-on experience across all areas of conference delivery while working alongside an experienced, high-performing international events team.

This is a role for someone who is highly organised, commercially aware, curious about the energy industry and excited by the pace and variety of live events .

Role Overview The Events Assistant will support the Event Director, Producer and wider events team in the planning, coordination and delivery of a B2B conference focused on India’s downstream oil and gas sector.

You will be involved throughout the event lifecycle, from initial research and planning through to on-site delivery and post-event reporting. The role combines event logistics, research, database management, speaker and sponsor coordination, delegate engagement and general event administration.

You will have the opportunity to develop a broad understanding of how successful industry conferences are researched, marketed, produced and delivered, while building relationships with senior stakeholders across the Indian energy and business community.

Event Planning & Logistics

- Assist with the planning and delivery of the conference from initial preparation through to on-site execution and post-event activities.
- Support the Event Director and Producer with event timelines, production schedules, checklists and operational planning.
- Help coordinate event logistics including venue, catering, audiovisual requirements, registration, signage, branding, delegate materials and event communications.
- Research, source, negotiate with and coordinate suppliers and contractors, where required.
- Assist with venue preparation, room set-up, signage, delegate registration and on-site event operations.
- Liaise with internal teams, suppliers,



venues and contractors to ensure agreed deliverables are completed on time and to a high standard.
- Support the team with general administration and ad hoc project tasks as required.
- Be prepared to work flexibly around event deadlines and on-site requirements.

Industry Research & Content Support

- Conduct research into the Indian downstream oil and gas market, including refining, petrochemicals, fuels, terminals, distribution, technology and related areas.
- Research potential speakers, delegates, sponsors, partners, suppliers and industry organisations.
- Assist with the development and maintenance of speaker, company and industry research lists.
- Support the Event Director and Producer with research for conference agendas, session topics, speakers and industry content.
- Develop a strong understanding of the key companies, decision-makers and issues shaping India’s downstream energy sector.

Speaker & Sponsor Coordination

- Coordinate professional and timely communications with speakers, sponsors, partners and other event stakeholders.
- Assist with speaker and sponsor onboarding and provide clear information on deadlines, requirements and deliverables.
- Collect and manage speaker biographies, headshots, presentations, company information and promotional materials.
- Maintain accurate records of speaker and sponsor requirements.
- Coordinate sponsor deliverables and ensure agreed branding, visibility and contractual requirements are fulfilled.
- Support sponsors with their pre-event requirements and on-site needs.
- Coordinate pre-event and post-event communications with speakers, sponsors, delegates and attendees.
- Build positive and professional relationships with stakeholders and provide a high standard of customer service.

On-Site Event Delivery

- Support the Event Director and Producer during the live event.
- Assist with registration and delegate enquiries.
- Coordinate with venue teams, AV suppliers, contractors, speakers and sponsors throughout the event.
- Help ensure sessions, networking activities, branding and sponsor activations run smoothly and according to schedule.
- Respond calmly and proactively to operational issues as they arise.
- Support post-event pack-down, supplier coordination and collection of event materials.




- Represent the event professionally and provide a welcoming experience for delegates, speakers and sponsors.

Skills & Experience

- Ideally 1–2 years’ experience in B2B conferences, exhibitions, corporate events, hospitality or a related environment .
- Experience in the events, energy, business information, media or conference industry is advantageous.
- An interest in India’s oil and gas, refining, petrochemicals or wider energy sector .
- Strong organisational and project management skills.
- Excellent research and information-gathering abilities.
- Experience managing databases, CRM systems or other event technology.
- Strong written and verbal communication skills.
- Professional and confident when communicating with senior business professionals.
- Ability to manage multiple projects, priorities and deadlines in a fast-paced environment.
- Strong attention to detail and a proactive approach to problem-solving.
- Competent in Microsoft Office, particularly Word, Excel, PowerPoint and SharePoint .
- Comfortable learning and using new technology, including CRM, automated marketing, event registration and design platforms such as Canva.
- A willingness to embrace AI and new technology to improve productivity and event delivery.
- Willingness and ability to travel within India, and potentially internationally, when required.

Education

- Bachelor’s degree in Event Management, Business, Marketing, Communications, Hospitality or a related discipline is preferred.
- Relevant professional experience will also be considered.

Personal Attributes We are looking for someone who is:

- Highly organised with excellent time management skills.
- Confident, personable and comfortable communicating face-to-face with people at all levels.
- Excellent written and verbal communication skills in English and at least one Indian language with the ability to communicate confidently with senior professionals
- Self-motivated, ambitious and driven to succeed.
- Proactive, with a strong sense of personal initiative.
- Curious and genuinely interested in business, current affairs and the energy industry.
- A quick learner who enjoys taking on new challenges.
- Detail-oriented and committed to delivering high-quality work.
- Calm, practical and solutions-focused under pressure.
- A collaborative team player who is happy to support colleagues when required.
- Commercially aware and interested in understanding what makes a successful B2B event.
- Enthusiastic about building a career in the conference and events industry.
- Flexible and willing to travel and work on-site as required.

📌 Events Assistant (Delhi)
🏢 EPC Recruitment Solutions
📍 Delhi