Company: Medallin Sports Pvt. Ltd.

Function: Events / M.I.C.E. / Sports

Location: Gurgaon / Delhi NCR

Experience: 6–10 years

Employment Type: Full-time

About the Role

We are looking for a dynamic and hands-on Events & Experiential Manager who can conceptualize, plan and execute high-quality events across M.I.C.E., sports, corporate events, brand activations and experiential marketing .

The ideal candidate should be equally comfortable taking a client brief and developing a concept , preparing an execution plan and budget, managing vendors and production, and being on-ground to deliver the event.

A strong vendor ecosystem across India and international markets is essential for this role, particularly across fabrication, production, AV, entertainment, décor, logistics and experiential requirements.

Key Responsibilities1. Event Conceptualization & Ideation

- Understand client briefs, objectives, target audiences and budgets.
- Develop innovative event concepts, themes, experiences and formats.
- Conceptualize events across M.I.C.E., sports, corporate, entertainment and brand activation platforms.
- Develop event flow, participant/audience journeys and experiential elements.
- Create initial concepts, presentations, proposals and pitch decks in collaboration with the internal team.
- Identify opportunities to integrate brands, sponsors and partners into events.

1. Event Planning & Project Management

- Take complete ownership of events from briefing to execution and closure .
- Develop detailed event plans, timelines, production schedules and checklists.
- Coordinate with internal teams, clients, venues, partners and vendors.
- Prepare and manage event budgets, estimates, quotations and purchase requirements.
- Ensure projects are delivered within agreed budgets, timelines and quality standards.
- Identify potential operational risks and develop contingency plans.

1. Production & On-Ground Execution

- Lead end-to-end production and execution of events.
- Manage fabrication, branding, set-ups, stage, décor, AV, lighting, sound, structures and other production requirements.
- Conduct venue recce and develop venue-specific execution plans.
- Manage event build-up, rehearsals, event-day operations and dismantling.
- Be hands-on during event days and take ownership of troubleshooting and last-minute requirements.
- Ensure compliance with venue, safety, statutory and operational requirements.

1. Vendor Management & Network Development

- Maintain and continuously expand a strong vendor network across India and international markets .




- Have an existing network of reliable fabricators, production houses, AV companies, event agencies, decorators, logistics partners, manpower agencies, entertainment suppliers and experiential vendors .
- Source, evaluate and negotiate with vendors based on quality, capability, timelines and commercial viability.
- Develop multiple vendor options for key requirements to ensure competitive pricing and execution flexibility.
- Conduct vendor audits and maintain a database of preferred vendors.
- Build long-term strategic relationships with vendors across major Indian cities and key international markets.

1. M.I.C.E. & Corporate Events

- Plan and execute conferences, corporate offsites, incentive programmes, exhibitions, gala dinners, award nights, launches and other M.I.C.E. programmes.
- Work closely with travel, hospitality, production and destination partners.
- Manage event logistics and experiential requirements for domestic and international programmes.
- Develop destination-specific event concepts and experiences.

1. Sports Events & Properties

- Support and manage execution of sports events, leagues, tournaments and sports IPs.
- Understand sports event requirements including venue operations, athlete/player requirements, spectator experience, branding and production.
- Develop fan engagement zones, sponsor activations and experiential elements.
- Coordinate with sporting bodies, teams, athletes, venues, broadcasters and other stakeholders where required.
- Support development and execution of new sports IPs and event formats.

1. Client & Stakeholder Management

- Act as the key point of contact for assigned projects.
- Understand client expectations and translate them into executable event solutions.
- Present concepts, budgets and execution plans to clients.
- Maintain strong relationships with clients and partners.
- Manage multiple stakeholders and ensure timely communication and approvals.

1. Commercial & Financial Management

- Prepare project budgets, BOQs and vendor comparisons.
- Negotiate commercial terms with vendors and service providers.
- Monitor project profitability and cost efficiencies.
- Track project expenses against approved budgets.
- Ensure timely vendor closures,



documentation and project financial reconciliation.
- Identify opportunities for cost optimization without compromising event quality.

Required Skills & Competencies
- Strong event conceptualization and creative thinking.
- Excellent project management and execution capabilities.
- Solid understanding of event production and fabrication.
- Excellent vendor management and negotiation skills.
- Strong knowledge of M.I.C.E. and sports event ecosystems.
- Ability to manage multiple projects simultaneously.
- Strong client-facing and presentation skills.
- Commercial acumen and budget management skills.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and manage tight timelines.
- Solid problem-solving and crisis-management capabilities.
- Willingness to travel extensively across India and internationally.
- Hands-on approach to event execution.

Essential Requirement – Vendor Network The candidate should preferably have an established vendor network across India and/or international markets , including:

- Fabricators
- Event production companies
- AV and technical production
- Stage and set designers
- Décor and theming vendors
- Branding and signage vendors
- Exhibition / stall fabricators
- Logistics and transportation
- Manpower agencies
- Entertainment and artist management
- Event technology
- Sports event infrastructure
- Hospitality and destination partners

Candidates with an established and demonstrable vendor ecosystem will be strongly preferred.

Preferred Experience

Candidates who have worked on a combination of the following will be preferred:

- Corporate M.I.C.E.
- Sports events and leagues
- Brand activations
- Experiential marketing
- Conferences and exhibitions
- Corporate offsites and incentive travel
- Sports hospitality
- Large-scale public events
- International events
- Event IP conceptualization and execution

Qualifications
- Graduate / Postgraduate in Event Management, Hospitality, Marketing, Mass Communication, Business Management or a related discipline.
- 6–10 years of relevant experience in event management, M.I.C.E., experiential marketing or sports events.

What We Are Looking For We are looking for someone who is not just an event executor , but an individual who can:

Understand the brief → Create the concept → Build the budget → Source the right partners → Manage production → Execute on-ground → Deliver the experience.

The candidate should have the ownership mindset to take an event from a blank page to a successful execution .

📌 Events & Experiential Manager – M.I.C.E. & Sports (Gurugram)
🏢 Medallin Sports u0026amp; Entertainment
📍 Gurugram