About Our Client A company operating in the energy and natural resources industry, based in Pune.

Key ResponsibilitiesExecutive & Administrative Support - Manage the Function Head's calendar, appointments, meetings, and travel schedules.

- Coordinate daily priorities and ensure effective time management.
- Screen and manage communications, emails, and correspondence.
- Prepare reports, presentations, dashboards, meeting agendas, and business documents.
- Maintain departmental records and ensure smooth information flow.

Business

Support & Data Analysis - Analyse departmental data and prepare meaningful insights and reports.

- Interpret complex data sets and provide actionable recommendations.
- Assist in tracking departmental objectives, KPIs, and strategic initiatives. Meeting & Coordination Management - Organize functional leadership meetings, reviews, and team discussions.
- Prepare and circulate Minutes of Meetings (MoMs).
- Track action items and ensure timely follow-up and closure.
- Coordinate with cross-functional teams to drive alignment and execution.

Stakeholder

Management & Communication - Act as a key liaison between the Function Head and internal stakeholders.

- Coordinate communication across departments and business functions.
- Draft, review, and manage presentations, correspondence, and reports.




- Support stakeholder engagement and relationship management.
- Coordinate with multiple stakeholders to ensure timely execution.
- Provide regular status updates and management summaries. Travel & Event Coordination - Manage domestic and international travel arrangements, itineraries, and accommodations.
- Expense management - She will be filing all reimbursements in ZOHO and ensure that the payment is settled. Governance & Confidentiality - Handle sensitive and confidential information with discretion.
- Ensure proper documentation and maintenance of departmental records.
- Support compliance with organizational policies, governance, and reporting requirements.

The Successful Applicant

We're looking for someone who has:

- Solid organisational and multitasking skills - Good communication skills, both written and spoken - Experience with scheduling tools and office software - Attention to detail and the ability to handle confidential information - A proactive and problem-solving mindset What's on Offer - Opportunity to work in the energy and natural resources sector - Competitive salary and benefits - Professional growth in a supportive environment If this role in Pune sounds right for you, feel free to apply.

📌 EA to Functional Heads (Pune)
🏢 Michael Page
📍 Pune