- Prepare and circulate IC (Inter Company) purchase order
- Enter it in SAP for the PUD & Agro div.
- Register Import items in XL file upon receipt of Import shipment documents
- Circulate documents with CHA and receive checklist.
- Share import shipment details with sales & marketing team.
- Check and approve checklist.
- Once Bill of Entry is provided by CHA, coordinate with accounts for import duty payment.
- Stay in coordination with CHA until shipment is cleared.
- Upon receipt of invoices from CHA & shipping line, enter it in Import costing sheet post clearance.
- Filing of import documents.
2. Export:
- Prepare and release purchase order to the supplier
- Coordinate with supplier (toller) for material readiness and make export arrangements accordingly.
- Ask forwarder for booking for export containers and obtain delivery order.
- Prepare export invoice and circulate it and get the checklist.
- Obtain shipping bill after checklist approval.
- Coordinate for material arrival at CFS according to booking dates.
- Get the draft BL and have it approved from customer.
- Get final BL released once vessel sails.
- Upon receipt of invoices from CHA and shipping line, coordinate with accounts department for payment.
- Prepare letter & Annexure for IRM (Inward Remittance) closure.
- Filing of export documents.
3. Purchase:
- Prepare purchase order based on approval from authorized person
- Circulate purchase orders to the BU team.
- Enter purchase orders in SAP for PUD & Agro division.
- Download COA from SAP.
- Coordination with