COMMERCIAL ACCOUNTS

Designation: Commercial Accounts Manager / Deputy Manager Commercial Accounts

Location: Ghaziabad, Uttar Pradesh

Department: Commercial Accounts & Finance

Experience: 8 to 12 Years (preferred)

Salary: 6L to 6.5L

Employment Type: Full-Time

Job Summary

We are looking for an experienced Commercial Accounts professional to manage export sales invoicing, customer collections, debtor reconciliation, credit and debit notes, cash flow planning, and commercial MIS reporting. The candidate will coordinate with sales, marketing, finance, and accounting teams to ensure timely collections, accurate financial records, and effective control over customer outstanding balances.

Key Responsibilities (KRA)

1. Export Sales & Invoicing

- Prepare proforma invoices for export sales and ensure accuracy of commercial details.
- Verify customer invoices, sales adjustments, and related documentation.
- Coordinate with internal teams to ensure timely and accurate invoice processing.

2. Customer Collections & Receipt Management

- Monitor and approve customer collection entries and adjustments in the CDR register.
- Verify shortages, excess payments, and partial payments against customer receipts.
- Ensure timely recording and adjustment of customer receipts in the accounting system.
- Follow up with customers and the sales team for overdue payments and outstanding balances.

3. Credit Notes, Debit Notes & Adjustments

- Issue credit notes and debit notes after obtaining the required management approval.
- Review customer claims, shortages, excess payments, and other commercial adjustments.
- Ensure appropriate supporting documents and approval records are maintained.
- Verify adjustment of customer advances and payment-related entries.

4. Debtor Reconciliation & Outstanding Management

- Reconcile customer accounts and debtor balances with the general ledger.
- Prepare and review debtor ageing, bill-wise outstanding,



and collection reports.
- Obtain balance confirmations from customers and resolve account discrepancies.
- Ensure timely reconciliation of customer accounts and follow-up on outstanding balances.
- Monitor customer credit limits and payment terms in coordination with the concerned teams.

5. Commercial MIS & Reporting

- Prepare daily fund projections, collection reports, and cash flow updates.
- Prepare weekly and monthly collection performance reports for management.
- Analyse collection performance against targets and highlight overdue accounts.
- Prepare commercial MIS reports and provide insights for financial planning and decision-making.

6. Cash Flow & Fund Planning

- Prepare cash flow forecasts based on expected customer collections and payment schedules.
- Coordinate with the marketing and commercial teams to estimate collection inflows.
- Monitor short payments, pending receipts, and collection commitments.
- Support management in working capital planning and receivables management.

7. Accounting Entries & Statutory Coordination

- Review accounting entries relating to customer receipts, adjustments, and outstanding balances.
- Handle applicable TDS/TCS reconciliations, including relevant provisions such as Section 194Q, wherever applicable.
- Verify TDS certificates and reconcile deductions with customer accounts.
- Coordinate with the accounts team to ensure accurate posting and timely resolution of discrepancies.

8. Documentation & System Management

- Update customer accounts, payment status, credit notes, debit notes,



and collection records in the accounting system.
- Maintain proper records of customer correspondence, approvals, and commercial documents.
- Coordinate with internal teams for documentation, account confirmations, and pending approvals.
- Ensure that financial and commercial records are accurate, complete, and readily available for audit.

9. Team Coordination & Supervision

- Coordinate with sales, marketing, export, and accounts teams for collection planning and account reconciliation.
- Guide team members on collection follow-ups, accounting entries, and documentation.
- Monitor pending tasks, ensure timely reporting, and escalate unresolved commercial issues to management.
- Perform additional commercial accounting responsibilities assigned by management.

Educational Qualifications

- B.Com / M.Com / MBA (Finance) or equivalent qualification.
- Relevant experience in commercial accounting, receivables, collections, and financial reporting.

Required Skills

- Strong knowledge of commercial accounting and customer account reconciliation.
- Practical experience in export sales invoicing and proforma invoice preparation.
- Expertise in debtor ageing, bill-wise outstanding, and collection management.
- Experience in cash flow projections, fund planning, and MIS reporting.
- Knowledge of credit notes, debit notes, customer advances, and payment adjustments.
- Proficiency in Tally/ERP accounting systems and MS Excel.
- Robust analytical, coordination, communication, and follow-up skills.

Preferred Candidate Profile

- Experience in a manufacturing, chemicals, or export-oriented organisation.
- Ability to manage customer collections and debtor reconciliation independently.
- Strong understanding of commercial documentation and internal approval processes.
- Ability to coordinate across departments and provide timely reports to management.

📌 Commercial Accounts Manager (Ghaziabad)
🏢 Anshika Polysurf
📍 Ghaziabad